Proposals Manager - Soft Crafts

Palacios Marine & Industrial, Inc•Pasadena, TX

5d•Onsite

About The Position

The Proposals Manager is responsible for overseeing and coordinating the end-to-end proposal development process for industrial construction projects. This role ensures that all proposals are complete, accurate, compliant, and submitted on time while coordinating closely with estimating, document control, executive leadership, and other stakeholders. The Proposals Manager plays a critical role in maintaining bid discipline, managing proposal workflows, and supporting strategic business development efforts.

Requirements

2+ years of experience in proposal management, estimating coordination, or project support within the industrial construction industry
Strong organizational skills with the ability to manage multiple bids and deadlines simultaneously
Working knowledge of estimating processes, rate structures, and bid review procedures
Proficiency with SharePoint and Microsoft Office (Excel, Word, Outlook)
Strong attention to detail and commitment to accuracy and compliance
Effective communication skills with the ability to coordinate across departments and leadership levels
Ability to work in a fast-paced, deadline-driven environment

Nice To Haves

Experience supporting estimating teams in industrial construction or related fields
Familiarity with T&M contracts, MSAs, and client portal systems
Experience leading or coordinating formal bid review processes

Responsibilities

Generate and set up bid identification numbers (E#) for all new opportunities
Establish bid folder structures and download, organize, and manage all bid documents
Work with Estimating Manager to evaluate bid requirements to determine the need for document control and assign accordingly
Work with Estimating Manager to evaluate bid requirements to determine if quantity takeoff is required and assign as needed
Determine whether estimates will be based on existing rate structures and ensure estimators are informed of applicable rates
Work with Estimating Manager to assign bids to appropriate estimators and coordinate estimating resources
Review bid packages to identify required deliverables and log all deliverables and due dates in SharePoint
Ensure all proposals are complete, accurate, and compliant with bid requirements
Ensure all proposals are submitted prior to stated deadlines
Schedule, coordinate, and document all required bid reviews in accordance with established bid review SOPs
Lead and assemble all rate package submittments
Maintain and manage databases of established Time & Materials (T&M) rates and Master Service Agreements (MSAs)
Maintain and manage a database of client portal credentials
Review and resolve past-due items in SharePoint logs
Review and resolve unassigned items in SharePoint logs
Schedule all required bid reviews for the upcoming week each Monday
Conduct weekly meetings with Executive Management
Collect and submit weekly timesheets for the Estimating Department
Lead and conduct the weekly Estimating Department meeting
Maintain and update a log of all active T&M contracts with customers