Manager of Proposals

North American Rail Solutions•Calgary, AB

2d•Hybrid

About The Position

Our team is looking for a full-time Manager of Proposals to lead proposal development across North American Rail Solutions (NARS). This is a working manager role responsible for overseeing the proposal team, setting priorities, supporting proposal strategy, and actively contributing to the development, review, and submission of high-quality proposals. We offer career growth, mentorship, leadership opportunity, and broad industry exposure. We foster a collaborative, adaptable, and outcome-oriented culture. The company emphasizes long-term relationships built on trust, transparency, and mutual respect. We are a growing company with a strong culture focused on teamwork, accountability, and supporting each other’s professional growth. Our team of dedicated, agile, and efficient professionals has provided exceptional services to clients across North America. As a trusted partner, we are committed to delivering a comprehensive range of engineering, procurement, and construction solutions to the transportation, energy, and agriculture industries. In this role, the Manager of Proposals will help strengthen proposal operations across NARS by providing leadership, structure, coaching, and hands-on support to ensure pursuits are delivered efficiently, consistently, and to a high standard.

Requirements

8+ years of progressive proposal experience, including experience leading complex pursuits in engineering, construction, transportation, rail, or a related industry.
Previous experience leading, mentoring, or directly managing proposal coordinators, writers, or other proposal team members.
Strong understanding of the full proposal lifecycle, including opportunity intake, pursuit planning, compliance, content development, reviews, approvals, and submission.
Degree or diploma in Business, Marketing, Communications, English, Engineering, or a related field, or an equivalent combination of education and experience.
Excellent writing, editing, and storytelling skills with the ability to translate technical information into clear, compelling, and client-focused proposal content.
Strong leadership, communication, expediting, and relationship-building skills, with the ability to influence and coordinate contributors across multiple teams and companies.
Advanced MS Office and Adobe skills; experience with SharePoint, proposal databases, and content management tools is an asset.
Excellent time management and prioritization skills, with the ability to manage multiple deadlines, competing priorities, and high-pressure submissions.
High attention to detail, strong critical thinking, sound judgment, and a proactive approach to problem solving and continuous improvement.
Collaborative, adaptable, and comfortable working independently while also providing clear direction and support to a team.
All applicants must be legally entitled to work in Canada.
Preference will be given to candidates who are based in Calgary or who are willing to relocate to Calgary.

Nice To Haves

experience with SharePoint, proposal databases, and content management tools is an asset.

Responsibilities

Lead and oversee proposal development across NARS, directing pursuit strategy, proposal development, cross-functional collaboration, governance, and submission activities to drive successful business development outcomes.
Manage, mentor, and support the proposal team by assigning priorities, balancing workloads, providing guidance, and helping team members grow in their roles.
Act as a working manager by directly contributing to proposal strategy, writing, editing, compliance reviews, risks, deliverables, evaluation criteria, formatting, and production as required.
Coordinate with executives, project managers, subject matter experts, discipline leads, estimators, and partner organizations to collect and integrate technical, commercial, and marketing content.
Develop and maintain proposal schedules, compliance matrices, action trackers, and review plans to ensure deadlines are met and submissions are complete, accurate, and responsive.
Draft, edit, and refine proposal content to ensure clarity, consistency, client focus, alignment with brand standards, and compliance with proposal requirements.