Proposals Coordinator (Ad Hoc Groups)

Cullinan Holdings • Town of Westville, NY

16h

About The Position

Thompsons Africa is seeking an enthusiastic and motivated Ad Hoc Group Proposals Coordinator to join their team. This role supports Proposals Specialists in crafting exceptional proposals for customers, focusing on the ad hoc groups proposal process. The coordinator will help ensure proposals are accurate, well-coordinated, and meet customer expectations. This is an opportunity for someone at the start of their career to learn, contribute, and develop within a team that creates travel experiences in South and Southern Africa.

Requirements

• A grade 12 qualification.
• An understanding of Inbound Travel.
• Basic knowledge of travel products, destinations, and logistics in South and Southern Africa.
• A genuine interest in the travel and tourism industry.
• Strong administrative and organisational skills.
• Excellent attention to detail and the ability to work accurately under pressure.
• Good communication skills and a collaborative team mindset.
• A willingness to learn, take initiative, and grow within the team.
• Computer literacy and confidence working with standard business systems and Microsoft Office.

Nice To Haves

• A relevant tertiary qualification in Travel & Tourism is preferred.
• Experience related to ad hoc group proposals is preferred.

Responsibilities

• Supporting and assisting Ad hoc Group Proposals Specialists with the preparation and coordination of ad hoc group proposals.
• Assisting with gathering rates, supplier information, and relevant itinerary details.
• Assisting in loading proposal details into UDMS accurately and timeously.
• Helping to ensure proposals are accurate, professionally presented, and submitted within required deadlines.
• Maintaining proposal documentation, records, and supporting information in an organised manner.
• Liaising with internal teams to obtain information needed for proposal compilation.
• Taking initiative and providing general operational support to the proposals function, where needed.

What This Job Offers

• Career Level: Entry Level
• Education Level: High school or GED