Proposals and Contracts Manager

Parexel•United States-Virginia-Remote, VA

2d•$85,000 - $100,000•Hybrid

About The Position

Parexel is a leading global clinical development partner delivering insights-driven clinical and consulting solutions to the life sciences industry. With 22,000+ employees worldwide, we partner with biopharmaceutical companies and research sites to design and deliver patient-focused clinical trials that broaden access and make research a care option for anyone, anywhere. We work with focus, agility, and shared purpose -- moving with urgency to address patient needs and accelerate the delivery of new therapies. We embrace bold thinking, adapt quickly to change, and continually raise the bar for the speed and quality of clinical research. We are expanding our team and seeking talented individuals to help drive industry-leading innovation, With Heart(R). About the Role We are seeking a Proposal and Contract Manager to join our team in a [hybrid / on-site / remote] capacity. As a Proposal and Contract Manager, you will drive strategic business development activities that advance new treatments for patients. This position plays a key role in managing proposal development, contract negotiations, budget preparation, and client relationship management. You'll collaborate with cross-functional teams including Operations, Project Management, Legal, Business Development, and Finance to deliver client-ready proposals and contracts that meet strict deadlines and regulatory requirements. Responsibilities include developing comprehensive proposals in response to client requests, managing contract processes from negotiation through finalization, and ensuring alignment with internal standards and client specifications. You'll join a fast-paced, growth-oriented environment focused on making a meaningful impact through proposal excellence, strategic contract management, and building strong client partnerships. With diverse teams and continuous learning opportunities, the Proposal and Contract Manager can explore career paths and expand skills across business development, finance, and clinical research operations.

Requirements

Bachelor's Degree in Life Science, Business, Languages, or equivalent combination of education and experience
4-6 years of previous experience in project support, finance, contracting, or proposals in a CRO or similar regulated environment
Knowledge of clinical trial processes, contract management principles, and pricing structures
Comprehensive knowledge of cash flow and revenue recognition
Strong communication, organization, and problem-solving skills
Ability to work from home and irregular or extended hours as needed to meet client proposal deadlines
Strong analytical and organizational skills with the ability to manage multiple priorities and deliver under pressure
Expertise in proposal and contract management, including pricing structures, contractual terms, and relevant data systems such as Salesforce
Excellent communication, negotiation, and interpersonal skills with the ability to interact confidently across all organizational levels
A patient-focused mindset, strong attention to detail, and commitment to delivering high-quality work on time
Comfort working with business software including Windows, Word, Excel, Outlook, and database systems
Understanding of clinical research operations and the ability to work independently in a matrix environment

Nice To Haves

MBA or advanced business degree
Previous experience in proposal development within a clinical research or CRO environment
Experience working in multinational and multicultural organizations
Supervisory or mentoring experience

Responsibilities

Manage the complete Request for Proposals (RFP) process, including receipt, analysis, SME coordination, and delivery of comprehensive proposals that align with client specifications and internal standards
Develop and prepare strategic proposals and budgets in response to RFPs, incorporating SME feedback and ensuring adherence to company policies and pricing structures
Lead contract development and negotiation processes, coordinating across internal departments to prepare, review, and finalize contracts that meet client needs and company standards
Establish and maintain account-specific contract standards, including budget presentation formats, payment terms, and contract language, negotiating these with clients as appropriate
Identify and solution potential RFP and contract barriers, implementing effective mitigation strategies to ensure timely completion and client satisfaction
Manage multiple complex tasks simultaneously, prioritizing workload effectively and meeting strict deadlines while maintaining high-quality deliverables
Lead and facilitate client meetings to negotiate costs, terms, and contract details, demonstrating confidence and negotiation skills with minimal support
Maintain accurate documentation and data management, ensuring all proposals, contracts, and supporting files are saved in appropriate systems and updated regularly for metrics and KPI tracking