Proposal Writer

NDI Engineering • West Deptford Township, NJ

5d • $60,000 - $65,000

About The Position

NDI Engineering Company is seeking an experienced and highly motivated Proposal Writer to join our Business Development and Capture team. The ideal candidate will be Shipley-trained and possess a strong understanding of federal government proposal development processes, particularly within the Department of Defense (DoD) market. This role is responsible for developing compelling, compliant, and persuasive proposal content that effectively communicates our technical capabilities, management approach, and value proposition.

The Proposal Writer will collaborate closely with capture managers, subject matter experts, program managers, and executive leadership to develop winning proposals in response to federal solicitations. Our Proposal Writer is responsible for developing, writing, and submitting compelling and compliant proposals in response to government solicitations (e.g., Requests for Proposals or RFPs). The writer works within our internal teams, subject matter experts (SMEs), and business development staff to produce high-quality, persuasive documents that meet strict deadlines and complex regulatory requirements.

Requirements

• A bachelor’s degree in communications, English, Business, or a related field is highly desired.
• Formal Shipley Associates training or demonstrated experience applying Shipley proposal methodologies.
• A minimum of 2–4 years of proven experience in federal government and/or defense contracting proposal writing
• Familiarity with government procurement processes and regulations (e.g., FAR and DFARS) is crucial.
• Exceptional writing, editing, proofreading and verbal communication skills, with the ability to convey complex ideas clearly and persuasively.
• Strong project management and organizational skills to manage multiple priorities under tight deadlines. Ability to manage multiple proposals and deadlines simultaneously.
• Proficiency with Microsoft Office Suite (especially Word)
• Meticulous attention to detail to ensure 100% compliance with all solicitation requirements.

Nice To Haves

• Experience supporting proposals for the Department of Defense, Navy, Army, Air Force, Space Force, or other federal agencies.
• Familiarity with capture management and business development processes.
• APMP or Shipley training/certification
• Knowledge of technical disciplines such as engineering, cybersecurity, IT services, logistics, training, or systems integration.

Responsibilities

• Analyze government solicitations (RFPs, RFQs, etc.) and related documents to understand requirements, evaluation criteria, and deadlines. Develop proposal outlines, compliance matrices, and writing plans.
• Develop/write and edit proposal volumes and sections, including technical, management, past performance, staffing, and executive summaries. Synthesize complex information from multiple sources into a clear and compelling narrative.
• Work with SMEs to gather information and translate technical concepts into persuasive, easy-to-understand language. Coordinate with the contracts and pricing teams to ensure proposal accuracy.
• Ensure proposals strictly adhere to all government regulations, including the Federal Acquisition Regulation (FAR). Perform final edits, proofreads, and quality control checks for grammar, consistency, and formatting.
• Manage proposal schedules and deliverables to meet all submission deadlines. Coordinate production, including final document formatting, printing, binding, and submission.
• Maintain and update a library of reusable proposal content, templates, and graphics.
• Participate in post-submission activities like addressing clarification questions and attending debrief meetings.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level