Proposal Writer Analyst

ArcheSys Inc • Baltimore, MD

6d • Remote

About The Position

ArcheSys is a technology firm specializing in innovative digital solutions and services for clients across various industries. We pride ourselves on our cutting-edge technologies, exceptional customer service, and collaborative work environment. We are seeking a highly motivated, detail-oriented, and certified Proposal Writer Analyst to join our team in a remote, full-time capacity. The ideal candidate will bridge capture data analytics and full-cycle proposal execution—leveraging federal market intelligence databases, historical award data, and generative AI tools to evaluate pipeline opportunities, track competitor positioning, synthesize technical inputs, and coordinate winning bids. This is a fully remote, full-time position.

Requirements

• Bachelor’s degree in Business Administration, Data Analytics, Communications, English, Marketing, Information Technology, or a related field (or equivalent practical experience).
• Minimum of 2+ years of experience in federal/state proposal coordination, technical writing, or capture support.
• Demonstrated experience navigating and pulling data from federal procurement sources and intelligence tools (e.g., SAM.gov, FPDS, GovWin IQ, USAspending.gov, or BGOV).
• Hands-on experience using generative AI tools (e.g., ChatGPT, Claude, Microsoft Copilot, or GovCon-specific platforms) to conduct research, parse solicitations, summarize notes, or draft structured content.
• Solid understanding of Federal Acquisition Regulations (FAR/DFARS), standard procurement lifecycle phases, and contract types (FFP, T&M, Cost-Plus).
• Active APMP Foundation Level Certification (or higher).
• Proven ability to translate raw procurement data and complex technical concepts into clear executive summaries and compliant proposal sections.
• All work must be conducted within the United States (excluding U.S. territories).
• Must be legally authorized to work in the U.S. without sponsorship.
• Ability to obtain and maintain a Public Trust or government security clearance as required by federal client engagements.
• All work must be conducted within the U.S., excluding U.S. territories.
• Some federal contracts require U.S. citizenship to be eligible for employment.
• You must be legally authorized to work in the U.S. now and in the future without sponsorship.
• As the US Government is our clientele, you may be required to obtain a public trust or security clearance.
• Some of our available roles are on federal contracts that require a degree or additional years of experience as a substitute.

Nice To Haves

• Experience using enterprise GovCon capture and proposal acceleration platforms (e.g., GovDash, Highergov, etc.).
• Familiarity with data analysis and visualization tools (e.g., advanced Excel, Power BI, or CRM pipeline reporting).
• Experience with Shipley or equivalent capture and proposal management methodologies.
• Background supporting proposals within IT, enterprise cloud, cybersecurity, or systems modernizations for public sector clients.

Responsibilities

• Monitor, identify, and qualify public sector opportunities across federal and state procurement portals (e.g., SAM.gov, e-Buy, GovWin IQ, Highergov, FPDS, BGOV).
• Mine Federal Procurement Data System (FPDS) and agency forecast data to analyze historical spending trends, incumbent contract values, task order burn rates, and pricing benchmarks.
• Conduct competitive landscape assessments, evaluating potential prime contractors, subcontractors, small business set-asides, and teaming partners.
• Synthesize market data, customer acquisition history, and internal capability alignment into clear, data-backed Bid/No Bid gate reviews and executive briefings.
• Create and maintain capture artifacts, including customer pain-point matrices, SWOT analyses, win-theme scorecards, and competitive positioning decks.
• Lead and manage the end-to-end proposal development process for assigned bids, strictly adhering to all solicitation instructions, compliance rules, and delivery deadlines.
• Utilize AI tools and automated parsers to rapidly extract requirements from RFPs, RFIs, and RFQs, generating accurate compliance matrices and cross-reference sheets.
• Facilitate kickoff sessions, manage color team review cycles (Pink, Red, Gold), and track milestones across capture and delivery teams.
• Organize and curate ArcheSys’s central content library and boilerplate repository, applying AI indexing and semantic search to quickly surface high-scoring past performance and technical narratives.
• Serve as a primary writer, synthesizing SME inputs, capture win themes, and architectural briefs into persuasive narratives using LLMs—maintaining authentic tone, clarity, and strict federal compliance.
• Partner closely with Subject Matter Experts (SMEs); leverage AI transcription and summarization tools to capture engineering interviews and convert them into proposal-ready drafts.
• Conduct rigorous human-in-the-loop editing to fact-check drafts, eliminate AI hallucinations, verify technical accuracy, and ensure 100% compliance with Section L & M instructions.
• Assist the Contracts team with NDAs, Teaming Agreements (TAs), and subcontract compliance records.
• Maintain CRM and capture pipeline dashboards, keeping executive leadership informed on probability-of-win and milestone statuses.
• Develop external marketing collateral, such as tailored capability statements and solution briefs, utilizing capture data insights and AI-assisted drafting workflows.
• Work collaboratively with different departments to ensure seamless integration of technologies and solutions.
• Organize problem-solving sessions to tackle complex challenges and encourage innovation.

Benefits

• Competitive salary and benefits package, including health, dental, and vision insurance reimbursement plan, a retirement plan, and generous paid time off.
• Opportunity to work with a talented team of professionals on exciting and innovative projects.
• Flexible work arrangements, including remote work options.
• Continuous learning and development opportunities, including access to training resources and professional development programs.
• A collaborative, inclusive work environment that values diversity and encourages growth.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level