Proposal Support Coordinator

Bird Construction•Edmonton, AB

37d

About The Position

The Proposal Support Coordinator contributes to the development of high-quality, compliant, and compelling proposal submissions. Working as part of the proposal team, this role is responsible for developing and maintaining core content, including resumes, project profiles, and standardized proposal materials, while supporting the execution of active pursuits. The position plays a key role in strengthening content quality, consistency, and readiness across all submissions.

Requirements

Strong writing, editing, and document formatting skills with a high attention to detail
Ability to translate technical information into clear, structured, and client-focused content
Proficiency in Microsoft Office (Word, PowerPoint, Excel), particularly in document formatting and layout
Strong organizational skills with the ability to manage multiple priorities and deadlines
Collaborative mindset with the ability to contribute effectively within a team environment

Nice To Haves

Post-secondary education in Business, Communications, Marketing, English, or a related field is preferred
Equivalent experience in proposal development, content writing, or document coordination will be considered
Exposure to proposal development in construction, engineering, or professional services
Experience developing resumes, project profiles, or structured content libraries
Familiarity with proposal templates, branding standards, and content management tools

Responsibilities

Contribute to the preparation and assembly of proposal submissions (RFQs, RFPs, EOIs, and pre-qualifications)
Develop and format submission content to ensure clarity, consistency, and alignment with client requirements
Review documents for completeness, accuracy, and adherence to proposal standards
Collaborate with internal stakeholders to gather, refine, and integrate technical inputs into proposal documents
Develop, format, and continuously enhance resumes/CVs for key personnel, ensuring they are tailored, accurate, and aligned with pursuit requirements
Build and maintain a structured content library, including project descriptions, resumes, and reusable proposal content
Draft and refine project summaries, staff profiles, and standard narrative content to support ongoing and future pursuits
Proactively identify content gaps and update materials to improve quality, consistency, and ease of reuse
Ensure all content reflects current capabilities, messaging and branding standards
Track proposal milestones and contribute to maintaining efficient workflows across multiple pursuits
Participate in proposal planning and review activities, capturing inputs and aligning deliverables
Maintain organized document management practices, including version control and file structure
Contribute to continuous improvement of templates, tools, and content management practices within the team