Marketing: Proposal Specialist

Ecosystem • Montreal, QC

1d

About The Position

Ecosystem is seeking a Proposal Specialist to join their expanding client acquisition team. This role is central to developing written and visual content for client acquisition, ranging from new business pitches to RFP (Request for Proposal) responses and detailed engineering studies. The specialist will help articulate the company's value proposition in its distinctive voice to prospective, new, and existing clients in the education, healthcare, and industry sectors. The role involves collaboration with teams in the US and Canada, with a focus on Quebec and Ontario, and supporting the US market. The position reports to the Director of Marketing Communications.

Requirements

• University degree in Writing/Communications, English Literature, Journalism, or Business.
• 5+ years’ relevant experience, especially managing RFPs and editing professional and persuasive writing.
• MS Word, PowerPoint, and Excel skills.
• Familiarity with Adobe Suite, especially InDesign.
• Superior persuasive writing and editing skills.
• Strategic and analytical abilities as well as creativity and curiosity.
• Impeccable attention to detail with a methodical approach.
• Outstanding interpersonal and communication skills and team orientation, with patience, resilience, and flexibility.
• Excellent project management skills. Must be able to prioritize workload and meet deadlines.

Nice To Haves

• Previous experience in energy/infrastructure/engineering or other professional services firm an asset.
• Interest in emerging technologies and sustainability.
• Bilingual French and English preferred but not required.

Responsibilities

• Contribute with colleagues across the entire business development cycle, from early-stage presentations and studies to RFSQs/RFPs and business proposals.
• Participate in proposal strategy sessions to determine the proposal response approach and concept by identifying and clarifying requirements, opportunities, and needs.
• Coordinate and communicate proposal development activities among internal team members and external partners.
• Meet deadlines by prioritizing schedules for information gathering, writing, editing, design, reviews, and approvals; coordinate contributor requirements and provide proposal status updates at review meetings.
• Edit for quality, clarity, and impact, working with graphic designers and illustrators to maximize visual communication.
• Bring editorial and organizational best practices applicable to our context, create an accessible and user-friendly environment, maintain content and information libraries, coach and train colleagues.
• Maintain quality standards for readability, consistency, accuracy, and tone.
• Improve results by evaluating and redesigning processes, approach, coordination, and templates; implement changes.
• Lead awards applications for existing projects.

Benefits

• Generous paid time off program: a minimum of 15 days of vacation, 5 personal days, 10 statutory holidays, plus a week off to recharge during the holiday season.
• Group insurance from day 1 (health, eyesight, teeth, life, ADD) and easy access to health support via Telemedicine and the Employee Assistance Program with a 60% employer contribution.
• Employer contribution to the Retirement Savings Plan.
• People-centric culture: We embody our values through committees in diversity, equity and inclusion, social responsibility (CSR), innovation and social engagement, and we celebrate our collective successes at events like Ecofest.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level