Proposal Specialist
MCS RESI LLC• US,
•$50,000 - $60,000•Hybrid
About The Position
The Proposal Specialist manages the full lifecycle of non-project proposals, from intake and review through client-facing submission, ensuring accuracy, professionalism, and timely delivery. This role plays a critical part in supporting MCS's growth by developing high-quality proposals, helping secure new business opportunities, and maintaining an organized and efficient proposal process.
Requirements
- Experience in proposal writing, estimating, or a similar role in field service or facilities management
- Strong written communication skills and attention to detail
- Comfortable working in client portals and work order management systems
- Ability to manage multiple proposals simultaneously and meet deadlines
- Organized and proactive able to track and manage a high volume of submissions
- Excellent organizational and time management skills with attention to detail.
- Ability to manage multiple priorities in a fast-paced environment.
Nice To Haves
- HVAC estimating experience strongly preferred, Plumbing a plus
- Excellent written and verbal communication skills.
- Strong organizational skills with the ability to manage multiple proposals and deadlines simultaneously.
Responsibilities
- Review incoming non-project proposal requests for completeness and accuracy
- Coordinate with account management and field operations to gather necessary scope details
- Ensure all required information is in hand before beginning proposal development
- Develop professional, accurate, client-facing proposals for non-project work
- Present pricing, scope, and terms clearly and in a format consistent with client and company standards
- Ensure proposals are reviewed and approved internally prior to submission
- Enter completed proposals into client portals and all relevant internal systems
- Track submission status and follow up on pending portal entries
- Monitor and track all active proposals from submission through approval or rejection
- Maintain an organized log of current and historical proposal activity
- Communicate proposal status updates to Account Managers and internal stakeholders as needed
- Drive continuous improvement initiatives and support the development of the best practices for strategic account management
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
