Proposal Specialist

Sedgwick

1d•$75,000 - $90,000•Remote

About The Position

EFI Global is a full-service engineering, fire investigation, environmental, health and safety, and specialty consulting services firm serving a variety of industries in both the public and private sectors. Over the last four decades, we have grown from a boutique firm specializing in handling insurance fraud and arson cases and providing expert witness testimony, into a recognized global leader in engineering failure analysis, origin-and-cause investigations, environmental consulting, laboratory testing and specialty consulting. Our forensic investigation, engineering and environmental services teams around the world share a dedication to expertise, quality and demonstrating to customers that caring counts®. Each of our more than 700 professional engineers, fire investigators, architects and scientists was selected for their technical proficiency, in-depth industry knowledge and commitment to professional integrity. Together, our diverse backgrounds and collective insights empower clients to make better-informed business decisions. EFI’s combination of global solutions and local expertise has earned the firm a reputation for delivering timely responses that consistently meet our clients’ expectations—anytime, anywhere. Join a team that believes great work starts with great people—where collaboration is genuine, support is real, and wins are celebrated together. We’re seeking a Proposal Specialist with experience developing high-quality RFP/RFQ responses, partnering with cross-functional subject matter experts, and managing timelines in a fast-paced environment. Here, you’ll have the opportunity to grow your skills, refine your expertise in proposal development, and make a meaningful impact. This fully remote role offers the flexibility to thrive while staying connected to a welcoming, high-performing team. Prefer candidates reside in California or Texas. Other US locations will be considered but must have familiarity with CA & TX RFP/RFQ pursuits.

Requirements

Minimum of four (4) years of related experience, or an equivalent combination of education and experience
At least one (1) year of project management experience required
At least one (1) year of proofreading and editing experience required
Demonstrated experience in creating winning proposals in response to Requests for Qualifications and Proposals issued by Public Agencies (City, County, State, and Federal level) specifically CA & TX
Effective collaboration skills to work harmoniously with project pursuit teams
Proactive and able to work independently, managing priorities and delivering results
Strong grammar and proofreading skills
Knowledge of appropriate software
Good project management skills
Good time management and organizational skills
Good oral and written communication skills
PC literate, including Microsoft Office products
Ability to work in a fast-paced high-pressure environment
Ability to work in a team environment
Ability to meet or exceed Performance Competencies Simultaneously; and ability to meet deadlines
Develop and manage teaming relationships to support RFP requirements, including meeting minority and subcontracting participation goals.

Nice To Haves

Eight (8) to ten (10) years of related experience, or an equivalent combination of education and experience.
Five (5)+ years of proposal management experience, preferably within environmental, engineering, construction, architecture, or other professional services industries
Minimum of five (5) years of proofreading and editing experience

Responsibilities

Reviews and vets RFP & RFQ opportunities in collaboration with regional leadership & SMEs, coordinating and responding to ensure timely and accurate submissions
Provides initial draft of each request to various subject matter experts (SMEs) as needed and incorporates any needed edits or updates to the response.
Ensures initial draft is compliant, responsive, and specifically tailored to each client’s needs.
Ensures security and integrity of all proposal documentation.
Works collaboratively with the SMEs to ensure new requirements are identified and documented.
Facilitates internal flow and review of all proposal inputs and directs production of final master proposal.
Determines and maintains the timeline for each response to ensure that deadlines are met.
Helps develop and maintain proposal best practices.
Takes on additional assignments, such as RFP follow-up requests, proposal library update projects and other ad hoc assignments.
Performs other duties as assigned.
Supports the organization’s quality program(s).