Proposal Specialist III

AECOM•Houston, TX

3d•Remote

About The Position

AECOM is seeking a Proposal Specialist III to collaborate with the West Region business development and operations team on pursuits. The role supports preparation of formal and informal client solicitations, including expressions of interest, requests for qualifications, requests for proposals, and pre-qualification efforts. It offers a remote work schedule and may be based in a variety of U.S. locations where AECOM has an office; newly hired employees must attend an in-person Day 1 onboarding at an AECOM office. The position leads medium to large proposals and presentations and supports pursuits from capture through the interview stage. It works with capture managers on win strategies and interview preparation; develops annotated outlines and content plans; and advises technical teams on section structure. The specialist may lead writing and editing for tailored resumes, past performance sections, executive summaries, and management approaches. The role also coordinates proposal reviews and revisions, supports go/no-go and greenlight analyses, conducts debriefs, gathers client feedback, and contributes to marketing and pursuit strategy and content. The specialist coaches entry-level proposal team members and checks their own work before submitting it for review or approval. The position requires a bachelor's degree and at least four years of relevant experience, or an equivalent combination of education and experience. A bachelor's degree and at least five years of proposal writing and management experience are preferred. Extended hours may be necessary during peak proposal periods. Sponsorship for U.S. work authorization is not provided, and relocation assistance or per diem is not offered.

Requirements

Bachelor's degree and at least 4 years of relevant experience working collaboratively within a marketing team to lead and support proposal activities for key clients and strategic pursuits, or an equivalent combination of education and experience.
Developed understanding of effective proposal and presentation strategy, compliance, writing, and production.
Advanced proficiency in proposal writing, editing, and project management.
Strong analytical skills for RFP/RFQ analysis and data-driven decision-making.
Working knowledge of Adobe Creative Cloud, including InDesign and Acrobat, and Microsoft Word, Excel, and PowerPoint.
Experience with proposal management software and data visualization tools.
Excellent organizational skills and ability to manage multiple projects simultaneously.
Strong attention to detail and commitment to quality.
Outstanding written and verbal communication skills.
Ability to work effectively under pressure and meet tight deadlines.
Knowledge of industry-specific regulations and standards.
Willingness to work extended hours during peak proposal periods when necessary.
No sponsorship for U.S. work authorization now or in the future.

Nice To Haves

Bachelor's degree and at least 5 years of experience in proposal writing and management, with a proven track record of successful submissions.
Experience in a relevant industry, such as government contracting, consulting, or technology.
APMP (Association of Proposal Management Professionals) certification.
Understanding of government contracting processes, if applicable.
Experience with TxDOT proposals.

Responsibilities

Collaborate with the West Region business development and operations team on pursuits and client solicitations.
Lead responses to client RFIs, RFQs, and RFPs, applying standard pursuit processes to support efficient scheduling and bid compliance.
Lead medium to large proposals and presentations and support pursuits from capture through interviews.
Support capture managers in developing win strategies and preparing for interviews.
Create annotated outlines and content plans, and recommend section structures to technical teams.
Write and edit tailored resumes, past performance sections, executive summaries, and management approaches as needed.
Facilitate Pink and Red team color reviews and quality reviews, applying lessons learned to proposals.
Manage proposal and presentation revisions based on review-team direction.
Provide recommendations for go/no-go and greenlight analyses and support capture planning and positioning activities.
Complete internal debriefs for proposals led and use prior pursuit debrief information.
Support win/loss debriefs and gather client feedback to promote continuous improvement.
Support marketing or pursuit strategy and content development for clients, markets, campaigns, account managers, and business lines as needed.
Coach entry-level proposal team members.
Perform a self-check of work before submitting it for review or approval.