Proposal Production Manager - Remote
About The Position
The Proposal Production Manager leads the production and formatting of complex, large-scale Medicaid proposals from RFP release through submission. The role builds trusted relationships with internal and external stakeholders, including print vendors, proposal team members, and leadership, to ensure submissions comply with RFP requirements and meet high quality standards. The manager oversees printed and digital proposal production across review cycles, tailoring the process to each RFP’s requirements. The work includes preparing files to specifications, creating and flattening fillable PDFs, combining and paginating files, and redacting proprietary or confidential information. The role also supports ongoing production process improvements, including the incorporation of AI, and may delegate work to production team members.
Requirements
- At least 5 years of experience in a deadline-driven environment with concurrent priorities.
- At least 5 years of print or layout experience.
- At least 5 years of project or process management experience.
- Intermediate to advanced proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint), including customization of Word templates or macros and document formatting.
- Advanced proficiency in Adobe Acrobat Professional.
- Ability to work flexible and extended hours as proposal schedules require.
- Ability to travel up to 10% of the time.
Nice To Haves
- At least 5 years of RFP experience.
- At least 5 years of Medicaid experience.
- 508/WCAG compliance experience.
Responsibilities
- Ensure printed and digital proposal submissions for assigned RFPs meet quality standards and deadlines.
- Lead end-to-end production of printed and digital submissions through review cycles, including building files to RFP specifications, creating fillable PDFs, flattening and combining PDFs, paginating, and redacting confidential or proprietary information.
- Build and maintain trusted relationships with outside vendors and internal proposal stakeholders.
- Lead and participate in continuous production process improvement, including incorporating AI, maintaining resources, tools, policies, and procedures, and analyzing competitor bids for improvement opportunities.
- Delegate production tasks as needed, including creating templates, formatting documents, managing and posting RFP files, coordinating printing, organizing final proposal proof and white-glove reviews, and preparing submissions.
Benefits
- Comprehensive benefits package, subject to eligibility requirements.
- Incentive and recognition programs.
- Equity stock purchase plan.
- 401(k) contribution.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Manager
Education Level
No Education Listed
