Proposal Manager

Planned Systems International, Inc.•, Remote

7d•Remote

About The Position

Planned Systems International (PSI) is an Enterprise IT services company who focuses on designing, building, securing, and operating cutting-edge software solutions and communications systems that drive mission success and operational excellence for Federal Government organizations. We are currently seeking a skilled Proposal Manager to join our business development team to lead and shape winning proposals for federal contracts. The Proposal Manager will be responsible for managing multiple proposal efforts simultaneously, from kickoff to submission, including document management, schedule management, stakeholder coordination and communication, compliance, information collection, and support for drafting and editing all proposal volumes. This role requires exceptional organization, writing, communication, and project management skills, with the ability to meet tight deadlines and produce high-quality work.

Requirements

Bachelor's degree
5-8 years of relevant experience.
Experience manage proposals for the Department of Defense (DoD) or related defense agencies.
Expert understanding of federal contracting requirements, proposal compliance, and solicitation types.
Strong familiarity with Shipley proposal management processes and best practices.
Experience submitting Sources Sought, RFIs, RFPs, and RFQs for proposal types including IDIQs, MATOCS, and SATOCS Unrestricted and Restricted.
Experience leading and supporting RFPs on major federal vehicles.
Understanding of price proposals exercises for Firm Fixed Price, Time and Materials, Cost Reimbursement
Experience formatting and creating documents, presentations, and spreadsheets as needed in response to solicitations and tracking internal processes.
Familiarity with SAM.gov, GovWin, and FPDS.
Detail-oriented, with strong organizational skills to manage multiple deadlines and prioritize tasks.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe Acrobat.
Familiarity with proposal management software (e.g., SharePoint)
Ability to understand and interpret complex solicitation documents and translate them into clear, compelling proposals.
Excellent people skills to communicate effectively with team members at all levels of the organization.
Ability to thrive in a fast-paced, deadline-driven environment, managing multiple priorities simultaneously.
Proactive in identifying and resolving issues that may impact proposal quality or deadlines.
MS Office (Word, Excel, PowerPoint, Outlook, Teams)
MS SharePoint
MS Visio

Nice To Haves

Strong writing and editing skills with the ability to convey complex information clearly and concisely.

Responsibilities

Manage proposal efforts from inception to submission, serving as primary coordinator for all proposal actions (e.g., RFPs, RFIs, RFQs).
Review and analyze solicitations to identify critical items required for compliant responses.
Create, communicate, and manage proposal schedules and key deadlines.
Compile and submit questions to the government as part of the solicitation process.
Lead activities required to successfully assemble multi-functional teams to perform Blue, Pink, Red and Gold Team proposal reviews according to the Shipley best practices.
Schedule and lead proposal reviews and debrief meetings.
Track all proposal actions and work with action owners close out pending tasks.
Assist proposal writers and subject matter experts by providing shell proposal sections, graphics, draft cover letters, and boilerplate materials.
Work closely with cross-functional teams, including project managers, business development, and operations, to gather content that aligns with solicitation requirements.
Review and edit proposal materials for clarity, accuracy, and consistency in line with company branding and proposal standards.
Support the maintenance and update a library of standard proposal text, templates, and past proposals to streamline future response efforts.
Stay current with government procurement trends and agency-specific requirements to align proposals with evolving client needs and writing best practices.
Review proposals for compliance and provide feedback to address compliance gaps.
Submit final proposals according to government instructions and confirm receipt with the government stakeholders.
Facilitate executive-level virtual meetings, including preparing meeting agendas, capturing minutes, and tracking outcomes and action items.
Work proactively and independently to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices.
Function as part of an integrated team sharing products, best practices, and information across the PSI growth organization.
Perform related duties as assigned by supervisor.