Proposal Manager - Data Centers

SPX Technologies • Overland Park, KS

17h

About The Position

The Proposal Manager – Data Centers leads commercial proposal development, estimating, pricing, quotation management, and post-award order-entry activities in support of the Global Account Management team at SPX Cooling Technologies. The role develops accurate, competitive customer-facing proposals for equipment, services, change orders, and project opportunities, and coordinates commercial deliverables and the transition of awarded projects into execution. It works with Global Account Managers and cross-functional teams including Application Engineering, Project Management, Operations, Construction, Legal, Sourcing, Finance, Service, and Sales. The role requires technical aptitude, while equipment selections and technical solution development are supported by engineering resources. The Proposal Manager manages multiple opportunities and priorities while maintaining accuracy, responsiveness, and attention to detail.

The position also supports project awards and order management by coordinating submittal packages, reviewing purchase orders and contracts against approved proposals, and facilitating order entry and project kickoff. The work is primarily in an office environment, with occasional travel to customer sites, manufacturing facilities, construction sites, or industry events. Occasional exposure to construction or industrial environments is possible.

Requirements

• 3–5 years of experience in proposal management, estimating, project management, sales support, HVAC, mechanical systems, data center infrastructure, or a related industry.
• Experience developing commercial proposals and customer quotations.
• Strong commercial aptitude, financial and business acumen, and cost-estimating and pricing experience.
• Strong organizational, analytical, project-management, communication, and problem-solving skills.
• Ability to manage multiple priorities in a fast-paced environment with strong attention to detail and data accuracy.
• Ability to interpret customer specifications, commercial requirements, engineering drawings, technical specifications, and project documentation.
• Proficiency in Microsoft Excel, Word, PowerPoint, and Teams.
• Experience with CRM, ERP, and quotation-management systems, including Salesforce, to manage opportunities, quotations, proposal documentation, approvals, and customer interactions.

Nice To Haves

• Experience supporting order-entry processes, project handoffs, or sales-to-execution transitions.
• Experience supporting large, complex projects.
• Working knowledge of construction, mechanical equipment, industrial systems, HVAC applications, or data center infrastructure.
• Experience navigating customer procurement or bidding portals.
• Strong technical curiosity and ability to understand complex equipment solutions.
• Risk-assessment, contract-review, commercial-analysis, and cross-functional project-coordination skills.
• Customer-focused, process-oriented mindset and a commitment to continuous improvement, accountability, adaptability, collaboration, and results.
• Bachelor’s degree in Business, Engineering, Construction Management, Finance, or a related field preferred.

Responsibilities

• Develop budgetary and firm proposals for equipment, services, and aftermarket opportunities.
• Support Account Managers with proposal strategy, pricing development, and customer quotation activities.
• Prepare customer-facing proposal documents, qualifications, assumptions, commercial clarifications, RFQ and RFP responses, and bid submissions.
• Manage proposal revisions, customer follow-up requests, and uploads to customer procurement and bidding portals.
• Manage customer supplier registration and vendor onboarding portals, including company profiles, required documentation, and registration and renewal requirements.
• Maintain proposal quality, accuracy, responsiveness, and submission deadlines.
• Prepare detailed cost estimates using internal systems, supplier quotations, subcontractor pricing, labor estimates, and historical project information.
• Develop selling prices and margin recommendations consistent with business objectives and approval requirements.
• Prepare change order pricing and customer quotations for active projects.
• Review customer specifications, bid packages, commercial terms, and contract requirements; identify and communicate commercial, contractual, scheduling, and scope-related risks.
• Coordinate with Application Engineering and other cross-functional teams to obtain accurate scope and pricing information and ensure proposals are complete and compliant.
• Coordinate proposal reviews and approval processes with management and supporting functions.
• Develop and maintain pricing models, quote documentation, and proposal templates.
• Maintain accurate proposal records and supporting documentation in Salesforce, ERP, and quotation-management platforms.
• Identify opportunities to improve proposal processes, documentation, and cycle time.
• Support the transition of awarded projects from sales to execution teams.
• Generate and coordinate customer submittal packages, ensuring technical documentation is accurate, complete, and submitted on schedule.
• Review customer purchase orders, contracts, awarded scope, and supporting documentation for alignment with approved proposals, pricing, terms, and project requirements; confirm documentation is complete before order release.
• Coordinate with Sales, Project Management, Operations, Finance, and Order Management to facilitate timely order entry and project kickoff.
• Enter awarded projects, change orders, and associated documentation into ERP and business systems in accordance with established processes.
• Support project teams in resolving scope, pricing, and order-entry discrepancies during project execution.

Benefits

• Generous and flexible paid time off, including paid personal time off, caregiver, parental, and volunteer leave.
• Competitive health insurance plans and 401(k) match, with benefits starting day one.
• Competitive and performance-based compensation packages and bonus plans.
• Educational assistance, leadership development programs, and recognition programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed