Proposal Manager - Data Centers

SPX Technologies • Overland Park, KS

2d • Hybrid

About The Position

The Proposal Manager - Data Centers leads commercial proposal development, estimating, pricing, quotation management, and post-award order-entry activities in support of the Global Account Management team. This role serves as a key commercial resource responsible for developing accurate and competitive proposals for equipment, services, change orders, and project opportunities. Working closely with Global Account Managers, Application Engineers, Project Managers, Operations, Construction, Legal, Sourcing, and other cross-functional teams, the Proposal Manager develops customer-facing proposals, coordinates commercial deliverables, and supports the successful transition of awarded projects into execution. While technical aptitude is required, the role leverages engineering resources for equipment selections, application support, and technical solution development. Success in this role requires the ability to manage multiple opportunities and priorities while maintaining accuracy, responsiveness, and attention to detail. The ideal candidate possesses strong commercial, analytical, organizational, project management, and communication skills, along with experience managing proposals, pricing, customer documentation, Salesforce opportunities, and order-entry processes.

Requirements

• 3-5 years of experience in proposal management, estimating, project management, sales support, HVAC, mechanical systems, data center infrastructure, or a related industry.
• Experience developing commercial proposals and customer quotations.
• Strong commercial aptitude, financial and business acumen, and cost-estimating and pricing experience.
• Strong organizational, analytical, project-management, communication, and problem-solving skills.
• Ability to manage multiple priorities in a fast-paced environment with strong attention to detail and data accuracy.
• Ability to interpret customer specifications, commercial requirements, engineering drawings, technical specifications, and project documentation.
• Proficiency in Microsoft Excel, Word, PowerPoint, and Teams.
• Experience with CRM, ERP, and quotation-management systems, including Salesforce to manage opportunities, quotations, proposal documentation, approvals, and customer interactions.
• Experience supporting order-entry processes, project handoffs, or sales-to-execution transitions preferred.
• Bachelor’s degree in Business, Engineering, Construction Management, Finance, or a related field preferred.

Nice To Haves

• Experience supporting large, complex projects.
• Working knowledge of construction, mechanical equipment, industrial systems, HVAC applications, or data center infrastructure.
• Experience navigating customer procurement or bidding portals.
• Strong technical curiosity and ability to understand complex equipment solutions.
• Risk-assessment, contract-review, commercial-analysis, and cross-functional project-coordination skills.
• Customer-focused, process-oriented mindset and a commitment to continuous improvement, accountability, adaptability, collaboration, and results.

Responsibilities

• Develop budgetary and firm proposals for equipment, services, and aftermarket opportunities.
• Support Account Managers with proposal strategy, pricing development, and customer quotation activities.
• Prepare customer-facing proposal documents, qualifications, assumptions, commercial clarifications, RFQ and RFP responses, and bid submissions.
• Manage proposal revisions, customer follow-up requests, and uploads to customer procurement and bidding portals.
• Manage customer supplier registration and vendor onboarding portals, including maintaining company profiles, submitting required documentation, and monitoring registration and renewal requirements.
• Assume accountability for proposal quality, accuracy, responsiveness, and submission deadlines.
• Prepare detailed cost estimates using internal systems, supplier quotations, subcontractor pricing, labor estimates, and historical project information.
• Develop selling prices and margin recommendations consistent with business objectives and approval requirements.
• Prepare change order pricing and customer quotations for active projects.
• Review customer specifications, bid packages, commercial terms, and contract requirements.
• Identify and communicate commercial, contractual, scheduling, and scope-related risks associated with opportunities.
• Work with Application Engineering to incorporate technical selections and solution recommendations into customer proposals.
• Coordinate with Subcontractors, Suppliers, Construction, Project Management, Operations, Sourcing, Engineering, Legal, Finance, Service, and Sales to obtain accurate scope and pricing information and ensure proposals are complete and compliant.
• Coordinate proposal reviews and approval processes with management and supporting functions.
• Develop and maintain pricing models, quote documentation, and proposal templates.
• Maintain accurate proposal records and supporting documentation in company systems, including Salesforce, ERP, and quotation-management platforms.
• Identify opportunities to improve proposal processes, documentation, and cycle time.
• Support the transition of awarded projects from sales to execution teams.
• Generate and coordinate customer submittal packages, working with Engineering, Project Management, and other cross-functional teams to ensure required technical documentation is accurate, complete, and submitted on schedule.
• Review customer purchase orders, contracts, awarded scope, and supporting documentation to ensure alignment with approved proposals, pricing, terms, and project requirements, and confirm all documentation is complete prior to order release.
• Coordinate with Sales, Project Management, Operations, Finance, and Order Management teams to facilitate timely order entry and project kickoff activities.
• Enter awarded projects, change orders, and associated documentation into ERP and business systems in accordance with established processes.
• Support project teams in resolving scope, pricing, and order-entry discrepancies that may arise during project execution.

Benefits

• Generous and flexible paid time off including paid personal time off, caregiver, parental, and volunteer leave
• Competitive health insurance plans
• 401(k) match
• Competitive and performance-based compensation packages
• Bonus plans
• Educational assistance
• Leadership development programs
• Recognition programs

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level