Proposal Manager/Marketing Specialist

Rincon Consultants, Inc • Ventura, CA

3d • Hybrid

About The Position

We are seeking a skilled and driven Proposal Manager / Marketing Specialist II to join our growing environmental services team. In this role, you will take a leadership position in coordinating and producing high-quality, winning proposals, qualifications packages, and marketing materials in support of public and private sector environmental projects. You will work closely with technical staff, project managers, and firm leadership to develop compelling narratives that communicate our expertise across environmental assessment, remediation, water resources, and regulatory compliance disciplines.

Requirements

• Bachelor's degree in Marketing, Communications, English, Journalism, or related field
• 5+ years of proposal/marketing experience in AEC or environmental consulting
• Demonstrated success managing multiple concurrent deadline-driven proposals
• Strong writing, editing, and storytelling skills with technical content
• Proficiency in Adobe InDesign and Microsoft Office Suite (Word, Excel, PowerPoint)
• Knowledge of federal, state, and local procurement processes (IDIQ, JOC, QBS)

Nice To Haves

• Experience with environmental, water, or civil infrastructure projects a plus

Responsibilities

• Lead the full proposal lifecycle from RFP review through submission, including SOQs, RFPs, and shortlist presentations
• Develop and maintain proposal schedules, compliance matrices, and content libraries
• Coordinate with technical leads and PMs to gather, write, and edit project narratives, resumes, and experience profiles
• Craft persuasive executive summaries, cover letters, and win themes aligned to client priorities
• Support go/no-go decisions and capture planning with business development teams
• Manage graphic production including layout, infographics, and figures using InDesign and Adobe CC
• Maintain CRM records, project data, and boilerplate content in Microsoft Dynamics
• Support interview preparation, leave-behind materials, and shortlist presentations
• Assist with award nominations, conference collateral, and social media content
• Mentor junior marketing coordinators and support process improvements

Benefits

• health coverage options
• employer-sponsored insurance
• retirement benefits
• generous time off
• programs that support learning, growth, and community engagement

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level