Proposal Coordinator

SAFEbuilt•Cutler Bay, FL

5d•Onsite

About The Position

The Proposal Assistant will play a crucial role in facilitating the proposal process by providing administrative, logistical, and research support. This position is ideal for individuals looking to gain experience in proposal development within a dynamic and collaborative work environment. You’ll be a member of our highly respected team of professionals with a full complement of resources to support you and exciting projects to keep you challenged.

Requirements

Experience working with Operations and Business Development teams.
Strong organizational skills with the ability to prioritize tasks, manage multiple deadlines, and adapt to changing priorities.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with document formatting and editing tools.
Excellent written and verbal communication skills, with a keen eye for detail and accuracy.
Ability to work effectively both independently and collaboratively in a fast-paced, deadline-driven environment.

Nice To Haves

Experience in administrative support, proposal coordination, or a similar role is desirable.
InDesign experience is a plus
Basic understanding of proposal development processes and best practices is a plus.

Responsibilities

Assist in organizing and maintaining proposal-related documents, schedules, and databases. This includes managing version control, file naming conventions, and document storage.
Format, proofread, and edit proposal documents (i.e.. Resumes, Proposal Forms, etc.) to ensure consistency, accuracy, and compliance with formatting guidelines and company standards.
Conduct research on prospective clients, industry trends, competitors, and other relevant topics to support proposal development and customization.
Collaborate with subject matter experts to gather and compile information for proposal content, such as project descriptions, qualifications, resumes, and case studies.
Assist in the creation and customization of graphics, charts, and visuals to enhance proposal layouts and presentations.
Provide support in coordinating meetings, conference calls, and review sessions with internal teams and external partners to facilitate collaboration and document feedback.
Maintain and update proposal-related databases, including client information, past proposals, boilerplate content, and reusable templates.
Assist in conducting compliance checks to ensure that proposal submissions meet all specified requirements and deadlines.
Assist in proofreading and reviewing completed proposals to identify and correct errors, inconsistencies, and formatting issues.
Coordinate the production and printing process of proposals, ensuring timely delivery of high-quality printed materials in accordance with established guidelines and client requirements.