Proposal Coordinator

Okane Consultants•Calgary, AB

29d•Onsite

About The Position

Okane has an exciting opportunity for a Proposal Coordinator to join our growing proposals team. In this role, you will play a key part in increasing the efficiency and effectiveness of Okane's proposal process by coordinating, developing, and managing competitive proposals, bids, and prequalification submissions for qualified opportunities. This position can be based in either our Calgary, AB or Saskatoon, SK office. At Okane, we believe that integrated mine closure planning is just the starting point to ‘Help Create a Better Tomorrow’. We work with mining companies to return land responsibly and safely, enabling what comes next to serve both people and the planet. Our work challenges the status quo — we advocate for meaningful partnerships with communities, including Indigenous rightsholders, and design solutions that create lasting financial, environmental, and social value. From early-stage planning through to relinquishment, we’re helping reshape the future of mining — and we’re looking for people who want to be part of that transformation.

Requirements

Proficiency with Microsoft Office Suite, Adobe Acrobat and PDF editing tools, and AI programs.
Strong organizational and project coordination skills.
Excellent written communication, editing, and proofreading abilities.
Strong attention to detail and ability to manage multiple deadlines simultaneously.
Excellent interpersonal and collaboration skills.
Alignment with Okane Core Values (Passionate, Smart and Clever, Positive, Thoughtful and Caring, and Humble).
Self-starter who enjoys bringing structure and organization to complex projects.
Thrives in a collaborative environment.
Communicates effectively with technical professionals.
Continuously looks for ways to improve processes and outcomes.

Nice To Haves

Previous experience supporting proposals is an asset.
Experience in the mining, engineering, environmental consulting, or construction industries is an asset.

Responsibilities

Lead and coordinate proposal development activities, including capture planning, scheduling, and contributor alignment.
Collaborate with technical teams to gather and organize required content.
Monitor proposal progress and support on-time completion of deliverables.
Ensure proposal content is accurate, complete, compliant, and submitted on time.
Complete proposal compliance reviews against client requirements.
Edit, format, proofread, and finalize proposal documents.
Ensure consistency in branding, messaging, and document quality.
Manage distribution and submission of proposals through various platforms.
Maintain registrations within vendor and tendering systems.
Monitor and track new proposal and bid opportunities.
Review bid and tender requirements.
Complete and coordinate prequalification submissions.
Manage proposal resources including employee CVs, project descriptions, client references, and corporate information.
Track proposal progress and reporting using Deltek Vantagepoint.
Development and maintenance of a proposal content database.
Identify opportunities to improve proposal processes, tools, and efficiencies.