Proposal Coordinator

ECOnorthwest•Portland, OR

14h•Hybrid

About The Position

The Proposal Coordinator supports ECO's marketing, operations, and business development efforts. The role involves creating, coordinating, and submitting responses to RFPs and RFQs, and ensuring the production of high-quality marketing materials that adhere to our style guide. The position works under the direct supervision of the Marketing Manager to contribute to ECO's strategic priorities.

Requirements

Bachelor’s degree in communications, marketing, English, journalism, graphic design, public policy, or a related field, or an equivalent combination of education and relevant experience.
Excellent written, verbal, and facilitation skills.
Ability to communicate clearly with staff at different levels.
High level of organization and attention to detail.
Ability to work effectively under tight deadlines and manage multiple priorities.
At least one year of experience in proposal coordination, professional-services marketing, grant development, project coordination, technical editing, or a related field.

Nice To Haves

Proficiency with Microsoft Office, Google Workspace, and Adobe Acrobat.
Experience with Adobe InDesign and Deltek Vantagepoint, project-management, or content-management systems.
Experience in consulting, architecture, engineering, construction, or another deadline-driven professional-services environment.

Responsibilities

Analyze and interpret RFPs/RFQs and other solicitation documents to understand client needs and response requirements.
Assist in the coordination and preparation of responses, including developing proposal schedules and compliance matrices.
Coordinate kickoff meetings and communications among proposal team members to discuss strategy, progress, and assignments.
Collaborate with teaming partners and other external entities as part of the proposal process.
Help tailor content to client priorities and solicitation requirements.
Conduct quality assurance checks on proposals, including proofreading for grammar, punctuation, and style consistency, as well as verifying the accuracy of the content.
Manage final production and on-time submission.
Close out and archive completed pursuits.
Support the maintenance of ECO’s internal marketing databases; maintain resumes, project descriptions, references, and other reusable qualifications content.
Monitor procurement portals and other sources for relevant opportunities.
Responsibly use emerging technologies, including AI-assisted tools, where appropriate and consistent with firm policy.