Proposal Coordinator
About The Position
LAURIN is seeking a Proposal Coordinator to join their business development team. This role is responsible for coordinating competitive pursuit submissions, transforming technical information into compelling proposals, and ensuring all submissions reflect the company's professionalism and attention to detail. The ideal candidate thrives in a fast-paced, deadline-driven environment and takes pride in producing high-quality work. This position is crucial for securing new opportunities and growing the business by developing compelling, compliant, and visually polished proposals.
Requirements
- 3+ years of relevant experience in proposal support, communications, marketing, or visual communications.
- Strong project management, organization, and time management skills, with the ability to prioritize multiple tasks and meet deadlines.
- Excellent verbal and written communication skills, with attention to grammar, clarity, and formatting consistency.
- Solid understanding of proposal fundamentals, best practices, and compliance requirements.
- Experience coordinating proposal schedules, reviews, and submission processes.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Adobe Creative Suite (InDesign, Photoshop, Illustrator) for formatting and layout support.
- Familiarity with maintaining proposal templates, version control, and content libraries.
- Ability to support proposal production, including assembling, proofreading, and ensuring brand-compliant presentation of materials.
- Must be legally authorized to work in Canada.
- Must be eligible to obtain and maintain Government of Canada Reliability Status security clearance (Secret clearance is considered an asset).
- Will be required to provide proof of authorization to work in Canada (e.g., valid work permit or Social Insurance Number).
- All offers of employment are conditional upon obtaining the required security clearance.
Nice To Haves
- Secret clearance is considered an asset.
Responsibilities
- Reviews EOI/RFSQ/RFP requirements and prepares compliance checklists.
- Coordinates proposal schedules, deadlines, and team deliverables.
- Organizes and supports kick-off meetings, reviews, and submission logistics.
- Collects and updates resumes, project profiles, and supporting materials.
- Formats, edits, and proofreads proposal content for consistency and accuracy.
- Maintains proposal templates, style guides, and content libraries.
- Supports layout and production to ensure a professional, branded submission.
- Tracks version control and organizes proposal files for easy access.
- Ensures timely and compliant delivery of final submissions.
- Provides administrative and logistical support to the Proposal Manager and pursuit team.
- Coordinates social media content, scheduling, and branding alignment to support business development initiatives.
Benefits
- Competitive compensation
- Annual discretionary profit-sharing program
- Comprehensive medical, dental, and vision coverage
- Prescription drug coverage
- Access to telemedicine services
- Life, AD&D, and disability insurance
- Mental health and wellness support through Employee Assistance Program
- Paid vacation, sick days, and personal days
- Paid volunteer days
- Retirement savings plan with employer matching
- Ongoing opportunities to grow, including training, mentorship, and career advancement
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
