Proposal Coordinator

ISL Engineering & Landservices•Calgary, AB

1d•CA$70,000 - CA$85,000•Hybrid

About The Position

This opportunity is open to any of our Alberta or BC locations including Edmonton, Calgary, Burnaby or Langley. ISL is comprised of just over 600 employees including award-winning engineers, technologists, planners, landscape architects, scientists, and much more that work together to deliver infrastructure projects that minimize environmental impacts and maximize benefits to the community. ISL’s Proposal Coordinators thrive on tight deadlines, adding the final polish that helps us win exciting projects in transportation, municipal infrastructure, community development, water, environment, structures, landscape architecture, and community engagement. It’s work that shapes the places we live, work, and play.

Requirements

Minimum of 3 years of experience in proposal coordination where multiple partners were involved
Post secondary education in a relevant field, or relevant work experience.
An indication of the scope and magnitude of Proposals you have worked on coordinating.
Experience coordinating information needed for multiple proposals with varying complexity.
Knowledgeable of the RFP process and proposal lifecycle.
Detail orientated with the ability to proofread
Curious demeanor with an ability to ask the right questions in a timely manner to successfully get results
Strong knowledge and experience using Microsoft Office (Word, Excel, PowerPoint etc.) with a proven ability to understand the creation and use of templates.

Nice To Haves

Understanding of municipal RFP processes is a definite asset.
Adobe Creative Suite is considered a valuable asset, though not essential.
Experience in an AEC related industry would be an asset.

Responsibilities

Review RFP’s, RFQ, etc. and provide high-level summaries to Technical Team.
Prepare proposal documents, including the necessary planning and organization elements, by understanding the specific requirements of each RFP’s, RFQ, etc.
Establish and manage proposal timelines by setting priorities and milestone dates for internal reviews, team meetings, approvals, and final client submission—ensuring all deadlines are met.
Lead and facilitate proposal team meetings to align contributors, track progress, and resolve issues proactively throughout the proposal lifecycle.
Coordinate proposal content development by identifying required sections and assigning responsibilities to technical writers, graphic designers, and corporate contributors.
Ensure proposals adhere to the company’s editorial and brand standards and reflect a high level of professionalism and quality.
Ensure standardized components of the proposal are kept up to date (CVs, project sheets, etc.).
Proofread and format proposal drafts prior to sending.
Collaborate with proposal/production team members in the final assembly and compile of the submission.
Perform quality control on the final document.
Track and review proposal successes and failures and attend proposal debriefs, as required.

Benefits

Hybrid model of work with flexibility to travel and work from our offices across Western Canada.
Immediate Employer paid benefits upon commencement which include health, dental and extensive paramedical services.
Life Insurance and AD&D options.
Healthcare Spending and Lifestyle Option Accounts.
Group RRSP with employer matching opportunities.
Competitive annual bonus incentives.
Paid professional development opportunities such as conferences and memberships.
Parental leave top ups.
Shareholder opportunities.
24/7/365 Employee & Family Assistance Program.
Service Recognition Awards.
An excellent onboarding and mentorship plan to set you up for success.