Proposal Coordinator/ Writer

AET FEDERAL INC•Tysons, VA

5d•$55,000 - $70,000•Onsite

About The Position

AET Federal is seeking a Proposal Coordinator/ Writer to provide proposal development and coordination support for federal and commercial solicitations, including RFPs, RFQs, and RFIs. The position is designed for a small, fast-paced team and focuses on proposal writing, organization, compliance, and submission support. It is a full-time, fully on-site role based at the company’s Tysons, Virginia office. The role drafts and edits proposal content, tailors responses to solicitation requirements and customer priorities, coordinates input from leadership and subject matter experts, and supports compliant, timely submissions. It also maintains proposal schedules and records, performs quality control, and helps improve proposal processes and reusable content. Deliverables include proposal responses and submission packages, schedules, compliance tools, proposal files, templates, capability statements, and past-performance materials.

Requirements

Bachelor’s degree or higher.
U.S. citizenship; sponsorship is not available.
At least 3 years of proposal writing, GovCon, government contracting, or related experience.
Prior knowledge of proposal and government contract terminology, processes, and business development methodology.
Previous experience writing government proposals, including RFI, RFP, and RFQ responses.
Strong verbal and written communication skills.
Excellent attention to detail, organization, and proofreading skills.
Ability to manage multiple priorities and deadlines in a fast-paced, small-team environment.
Proficiency with Microsoft Office, particularly Word, Excel, and PowerPoint.
Ability to work independently and collaboratively with leadership and subject matter experts.
Ability to commute to and work on-site at AET Federal’s designated work location Monday through Friday.

Responsibilities

Draft, edit, and refine technical, management, and corporate proposal content based on provided guidance and inputs.
Tailor proposal language to solicitation requirements, evaluation criteria, and customer priorities.
Ensure proposal sections are clear, consistent, compliant, accurate, and professional.
Draft RFI, RFP, and RFQ responses from initial write-up through submission.
Incorporate, track, and reconcile feedback from leadership and subject matter experts.
Track proposal schedules, milestones, deadlines, and deliverables.
Coordinate inputs from internal contributors and subject matter experts for timely, compliant submissions.
Develop and maintain compliance matrices and checklists.
Organize proposal files and templates and maintain version control throughout the proposal lifecycle.
Review proposals for compliance with solicitation instructions, page limits, formatting, and submission requirements.
Perform quality control checks for grammar, formatting, consistency, and completeness.
Identify and flag compliance gaps, risks, or missing information to leadership.
Assist in developing and maintaining proposal templates, content libraries, and reusable boilerplate.
Identify, recommend, and promote methods to improve proposal and business development processes, and support appropriate process improvements.
Maintain organized records of submitted proposals and supporting documentation.
Communicate proposal status, priorities, risks, and resource needs to leadership.
Participate in proposal-related meetings as needed.
Work collaboratively with a small team while managing assigned tasks independently.