Proposal Coordinator / Technical Writer

K2 Solutions, Inc.•Southern Pines, NC

About The Position

The Proposal Coordinator/Technical Writer works as part of the Business Development team and must have a complete understanding of the proposal process. This role assists in creating and developing quotations, proposals, and presentations in response to Requests for Proposals (RFPs), and translates complex technical and programmatic information into clear, persuasive, client-ready narrative. The position requires the ability to interact with all levels of staff, including senior management. We are looking for a candidate who can organize and work with the Director of Growth and Capture Managers to develop strong content and messaging for outgoing proposals. The Proposal Coordinator reports to the Director of Growth.

Requirements

2–5 years of experience in proposal coordination, technical writing, or a related Business Development role
Demonstrated technical writing experience, including writing or editing complex technical or business documents for a non-technical audience
Strong command of grammar, style, and editing conventions
Ability to synthesize input from multiple SMEs into a single, cohesive, persuasive narrative
Knowledge of the RFP process
Experience with and understanding of the Shipley Method
Highly organized multi-tasker with strong attention to detail and commitment to quality
Team player with an upbeat attitude and collaborative spirit
Strong communication skills and ability to craft messaging
Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel)

Nice To Haves

Familiarity with Adobe Acrobat and desktop publishing tools (e.g., InDesign, Visio)
Experience with GovWin, GovDash and SAM.gov desired

Responsibilities

Reviews RFP documents to ensure client requirements are clearly understood
Prepares compliance matrices/outlines and communicates with staff regarding RFP details, schedules, and action items
Acts as the central point of contact on assigned proposals for scheduling and coordination
Supports leading proposal kick-off and color team review meetings
Analyzes requirements to ensure proposals are fully compliant
Coordinates and maintains team documentation efforts for RFP responses, including version control and filing of client documents, proposals, quotes, data calls, and final submissions
Writes, edits, and rewrites proposal content — including technical volumes, executive summaries, management approaches, and past performance narratives — translating input from Subject Matter Experts (SMEs) and Capture Managers into clear, compelling, compliant prose
Conducts SME interviews and data calls to gather technical information and convert it into well-organized written content
Develops and maintains reusable templates, boilerplate language, and a content library to improve consistency and efficiency across proposals
Applies plain-language and technical writing best practices — clarity, active voice, logical flow, audience-appropriate tone — so proposals are easy for evaluators to read and score
Performs substantive edits and copyedits across multiple contributors' writing to ensure a unified voice, consistent terminology, and adherence to a company style guide
Creates and edits supporting graphics, tables, and process/organizational diagrams in coordination with SMEs and design staff
Prepares, assembles, formats, and produces final proposals and qualification packages
Communicates across teams to gather input and meet deadlines
Debriefs the team after proposal submission
Interacts with SMEs, Capture Managers, and corporate staff at all levels, including senior leadership and executives
Assists with gathering, formatting, and maintaining up-to-date Business Development information, including employee resumes, certifications, past performance descriptions and statistics, and other BD materials
Performs additional duties as assigned