Proposal Coordinator & Compliance Specialist

Booz Allen Hamilton•Bethesda, MD

46d•Remote

About The Position

Provide support to the capture and proposal manager throughout the entire proposal lifecycle. Create and maintain a proposal schedule and list of POCs, facilitate communication and setting up meetings, take meeting notes and action items, develop proposal templates, oversee document management, and run the proposal development subsite. Lead, manage, and execute all aspects of proposal coordination processes and procedures and interactions with staff related to content data calls and collection, graphics development, editing, desktop publishing, and production efforts for both written and oral proposals. Coordinate various simultaneous activities, track status of data development and coordination- related activities, and help the proposal manager ensure team meets all deadlines and status is consistently reported and monitored. Engage and influence firm and senior market, capture, and proposal leadership to implement processes that continually increase proposal development efficiencies, thus increasing the quality of delivered proposals. Serve as the compliance lead to develop compliance matrices, update matrices during RFP amendments, conduct audits in parallel to proposal color team reviews, and assist writers in adjudicating comments from audits. Assist proposal manager with proposal plans, outlines, compliance matrices, storyboard layouts, annotated outlines, schedules, and assignment trackers.

Requirements

3+ years of experience working in government proposals
Experience developing compliance matrices and running compliance audits for government proposals
Experience supporting the development of complex documents, white papers, and artifacts
Ability to plan and coordinate proposal resources, including people and schedules, and communicate status regularly to proposal managers and company leadership
Ability to produce and format proposal documentation such as schedules or templates using Microsoft Office, including Word, Excel, and PowerPoint
Bachelor's degree

Nice To Haves

Experience leading and coordinating teams from various organizational levels from the prime , subcontractor, and consultant businesses
Experience with defined business development processes, including phases and gates
Knowledge of the federal procurement process

Responsibilities

Provide support to the capture and proposal manager throughout the entire proposal lifecycle.
Create and maintain a proposal schedule and list of POCs.
Facilitate communication and setting up meetings.
Take meeting notes and action items.
Develop proposal templates.
Oversee document management.
Run the proposal development subsite.
Lead, manage, and execute all aspects of proposal coordination processes and procedures and interactions with staff related to content data calls and collection, graphics development, editing, desktop publishing, and production efforts for both written and oral proposals.
Coordinate various simultaneous activities.
Track status of data development and coordination- related activities.
Help the proposal manager ensure team meets all deadlines and status is consistently reported and monitored.
Engage and influence firm and senior market, capture, and proposal leadership to implement processes that continually increase proposal development efficiencies, thus increasing the quality of delivered proposals.
Serve as the compliance lead to develop compliance matrices.
Update matrices during RFP amendments.
Conduct audits in parallel to proposal color team reviews.
Assist writers in adjudicating comments from audits.
Assist proposal manager with proposal plans, outlines, compliance matrices, storyboard layouts, annotated outlines, schedules, and assignment trackers.