Proposal Coordinator and Content Manager | Full-time | Remote

Chronicle Heritage • Phoenix, AZ

38d • Remote

About The Position

We are seeking to hire a full-time Proposal Coordinator to assist our teams across all our offices in submitting proposal responses from start to finish and be involved in other marketing- or production-related tasks when needed. The Proposal Department (Dept. Team) consists of Proposal Coordinators and dedicated Subject Matter Experts. The role ensures that proposal teams have reliable access to accurate company information required for proposals, vendor registrations, and compliance documentation. This position regularly collaborates with the Marketing, Sales, Operations, and Compliance Departments during proposal development and is primarily responsible for proposal production and ensuring adherence to companywide processes.

Requirements

• Bachelor’s degree in communications, marketing, business administration, or related field (or equivalent experience).
• 3+ years of experience working on proposals for professional services industries with a preference for cultural resources or environmental services
• Advanced knowledge and experience with Microsoft Office Suite
• Outlook: creating emails, attaching files to messages, creating appointments/invitations and changing them as needed, using reminders, flagging messages according to importance, moving emails between folders
• Teams: chat one-on-one and in general channels for collaboration (messaging and video), navigating folders and files
• Word: formatting documents to a template, creating documents, dynamic page layouts (section or page breaks), applying styles, text formatting, comments and track changes, inserting images and bookmarks, fields, creating/modifying/filling tables, table of contents/references/page navigation, create graphs and charts, printing setup, saving as PDF or different file formats
• Excel: data recording, table filtering/sorting, formulas, charts and graphs, formatting, custom filter
• PowerPoint: formatting to a template, master slides, applying styles, fonts, or colors, inserting graphics, images, and tables
• Proficient to advanced knowledge and experience with Adobe Acrobat Pro
• Proficient with Content Management Systems (CMS) and Salesforce

Nice To Haves

• Bachelor’s degree
• Familiarity with InDesign, Photoshop, Illustrator, or FileMaker,
• Experience working in marketing, copy editing
• Excellent communication skills
• Self-directed
• High attention to detail and accuracy with strong formatting/editing skills
• Strong organizational skills with the ability to manage multiple priorities
• Flexible to an ever-changing work environment and priorities
• Strong work ethic
• Creative problem solver
• Proactive in anticipating work requirements
• Works well independently and in teams
• Excellent interpersonal skills
• Positive attitude

Responsibilities

• Draft proposal documents, complete forms accurately, collate SME input, insert content from the knowledge library, perform formatting and copy-editing review, assemble and package the final deliverable
• Identify RFx requirements and create proposal plans
• Schedule status and review meetings to meet internal and external deadlines
• Coordinate communication across teams in different departments (Administrative, Copy Editing, etc.)
• Lead the management, and maintenance the firm’s proposal content libraries
• Maintain and improve templates in coordinate with the Production Manager to ensure proposal materials meet formatting, quality, and submission standards.
• Maintain centralized repository of administrative data, including corporate vendor/supplier information, business registrations, and
• Track renewal dates for company documentation used in proposals,
• Coordinate with internal stakeholders to ensure content is accurate and up to date

Benefits

• health, dental, and vision insurance
• a 401(k) plan with employer matching
• paid time off (PTO)
• telecommuting and mentorship programs for career growth

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level