Proposal Coordinator 2

RH2 Engineering • Bothell, WA

3d • $35 - $41 • Onsite

About The Position

RH2 Engineering is seeking a detail-oriented and collaborative Proposal Coordinator 2 to support the firm’s business development and marketing initiatives. This role is responsible for coordinating and producing high-quality, compliant proposals and submittals in a fast-paced consulting environment. The ideal candidate brings prior proposals experience in the architecture, engineering, or construction industry, exceptional organizational abilities, a collaborative approach, and a customer service mindset. With your skills you will: Coordinate all aspects of proposal and submittal development, including content creation, document assembly, tracking review progress, and ensuring timely delivery of final submissions. Collaborate with RH2 and CSNW Project Managers and technical staff to gather and refine proposal content. Edit and proofread proposal materials for clarity, readability, consistency, and compliance with solicitation requirements, while maintaining RH2’s brand standards and corporate image. Manage and maintain RH2’s Submittals Library to ensure accurate, up-to-date content is readily accessible. Update and manage the proposal tracking system; participate in weekly marketing and business development meetings. Develop, update, and maintain relevant modules within Deltek to support proposal and project tracking efforts. Work independently on assigned tasks with limited supervision, ensuring high-quality deliverables aligned with organizational standards. Perform additional duties as assigned to support the Marketing and Business Development team.

Requirements

• Bachelor’s degree in Business, Marketing, Communications, or a related field required; equivalent work experience may be considered.
• Minimum of five (5) years of related experience in the AE&C industry experience required.
• Intermediate proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Exceptional written and verbal communication skills with strong attention to detail.
• Demonstrated experience in proofreading, editing, and producing professional documents.
• Strong organizational skills with the ability to manage multiple deadlines and shifting priorities.
• Proven ability to work collaboratively with cross-functional teams across multiple office locations.
• Highly motivated with strong follow-through and time management capabilities.

Nice To Haves

• Previous experience with Adobe Creative Suite (InDesign, Illustrator, Photoshop, Acrobat).
• Experience with Deltek VantagePoint preferred.

Responsibilities

• Coordinate all aspects of proposal and submittal development, including content creation, document assembly, tracking review progress, and ensuring timely delivery of final submissions.
• Collaborate with RH2 and CSNW Project Managers and technical staff to gather and refine proposal content.
• Edit and proofread proposal materials for clarity, readability, consistency, and compliance with solicitation requirements, while maintaining RH2’s brand standards and corporate image.
• Manage and maintain RH2’s Submittals Library to ensure accurate, up-to-date content is readily accessible.
• Update and manage the proposal tracking system; participate in weekly marketing and business development meetings.
• Develop, update, and maintain relevant modules within Deltek to support proposal and project tracking efforts.
• Work independently on assigned tasks with limited supervision, ensuring high-quality deliverables aligned with organizational standards.
• Perform additional duties as assigned to support the Marketing and Business Development team.

Benefits

• Health & Wellbeing – 100% paid insurance premiums for medical, dental, vision, life, AD&D, disability, and an employee assistance program (EAP) employee coverage. Two buy-up medical plans are available, and low-cost partner and dependent coverage offered.
• Rest & Recover – Nine (9) paid holidays. Competitive Paid Time Off (PTO) accrual benefit.
• Savings Plans – 401(k) retirement plan with pre-tax and after-tax contribution options, generous employer 401(k) match, employer profit sharing contribution, employer Employee Stock Ownership Plan (ESOP) contribution, HSA with an annual employer contribution, FSA, and dependent care FSA available.
• Team Building & Community – Office social events, all-company retreat, and paid volunteer hours to encourage local community involvement and partnerships.
• Career Recognition & Development – Service anniversary bonuses and/or additional PTO on milestone anniversaries, incentives for professional licensure, defined career progression for every discipline, and mentorship from experienced professionals. We help advance careers because we care about you.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 11-50 employees