Proposal/Admin Coordinator
EXP•Markham, ON
•CA$49,400 - CA$69,100•Onsite
About The Position
EXP is seeking a Proposal/Admin Coordinator to join their Transportation group in Markham, ON. This role involves supporting the Vice President of Transportation and contributing to a variety of projects. The position requires strong administrative and organizational skills, excellent proficiency in MS Office, and the ability to manage the full proposal lifecycle. The company emphasizes innovation, diversity, and sustainable results in an employee-owned structure.
Requirements
- 1-4 years of administrative experience, ideally in the Engineering Consulting industry
- Excellent time management and organizational skills
- Ensures accuracy and quality through strong attention to detail
- Persistent, enthusiastic, and driven
- Excellent proficiency with MS Office (including Word, Excel, PowerPoint, Outlook, Microsoft Project, and SharePoint)
- Demonstrates strong English language skills in writing, editing, and proofreading.
- Ability to multitask and work within tight deadlines
- Flexibility to work overtime
- Excels in team‑based environments to drive collective success
Nice To Haves
- Experience with CRM software, especially Deltek Vantagepoint is an asset
Responsibilities
- Work directly with the Vice President of Transportation
- Coordinate meetings and travel arrangements
- Edit and format reports, proposals, and other technical documents
- Prepare and review proposals, standing offer agreements, and draft proposal documents associated forms, submission etc.
- Compose and distribute meeting notes, routine correspondence, and reports
- Perform other administrative duties such as data entry, copying, collating, faxing, filing, document retrieval, scheduling coordination of meeting rooms, ordering of lunches for meetings, mailings, information gathering, word processing, transcription, document binding and document scanning
- Prepare client and proposal documents as requested, including resumes/CVs specialized tabs for proposals, letters, etc.
- Provide backup/ break coverage for the front office including switchboard/ reception and provide customer service assistance to employees and clients of the office. This includes greeting visitors to the office and handling mail/couriers
- Provide backup support for the other admin teams and divisions as necessary
- Manage the full proposal lifecycle, from reviewing RFI/RFQ/RFP requests to delivering the final submission
- Create, refine, and deliver high‑quality presentations
- Develop and maintain support material: boilerplate content, resumes, project sheets, images, testimonials
- Establish and maintain positive relationships with internal teams at all levels
Benefits
- Employee-owned company
- Challenging work environment that cultivates career growth, encourages creativity and rewards excellence.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
