Property Transaction & Closing Specialist

EquipmentShare • Columbia, MO

2d • Remote

About The Position

EquipmentShare is seeking a Property Transaction & Closing Specialist to work remotely. This role advises on real estate site selection, transaction structure, and due diligence (zoning, title, survey, environmental) for new branch openings. The specialist reviews Title Insurance Documents, leads commercial closings (purchases, sales, leases, sale-leasebacks, acquisitions), and summarizes diligence documents (Environmental Assessments, Surveys, Zoning reports), identifying investigation needs. The role interfaces with internal teams, outside counsel, and closing agents, and is responsible for managing and improving real estate and legal department procedures.

Requirements

• Ability to multitask within a fast-paced work environment with very detailed information and maintain a high degree of accuracy.
• Proactive work ethic demonstrating initiative.
• Ability to organize, coordinate, manage self and time effectively, prioritize projects, and meet deadlines.
• Ability to communicate effectively, professionally, and persuasively with employees, managers, and the public, both verbally and in writing.
• Self-directed and able to work effectively both independently and in a team environment.
• Strong computer skills, including ability to learn and use proprietary computer systems and databases.
• At least 5 years experience working with legal/property transactions.
• High school diploma required and college degree in paralegal studies.
• Experience working in a real estate department or for a real estate acquisition and management department of a commercial entity.
• Experience as a paralegal or attorney in a law firm reading, reviewing and analyzing legal documents pertaining to real property.

Nice To Haves

• Applicants with prior experience working in title insurance examination and/or real estate transaction closings as well as business administration preferred.
• Experience in banking and commercial lending processes and procedures as well as similar prior exposure to the closing and real estate finance process is helpful and sought after as well.
• Notary Public preferred.

Responsibilities

• Provides advice and counsel related to real estate site selection, transaction structure, due diligence (including zoning, title, survey, and environmental review), and real estate documents related to new branch opening activities.
• Review all aspects of Title Insurance Documents and deal directly with the Title Insurance Company in closing real estate transactions. Applicants will need to have familiarity with Exception documents, Covenants & Restrictions, Leases, Mortgages and Deeds of Trust as well as other items frequently found on a Title Commitment. Employee will compile and have executed all documents associated with real estate transactions and lead and conduct closings for a variety of commercial transaction types, including: purchases, sales, leases, sale-leasebacks, and acquisitions.
• Review, summarize and report Diligence related documents to include but not be limited to Environmental Assessments, Commercial Surveys and Zoning reports. Applicants must have familiarity with these types of reports and understand those areas that require further investigation and/or remediation.
• Interact directly with colleagues at all levels within EquipmentShare's real estate, development, and construction teams, among others, to facilitate transparency across departments.
• Interact directly with outside counsel, opposing counsel and staff landlord personnel, title and escrow agents, and others.
• Understand, manage, and improve EquipmentShare and Legal Department procedures and forms to create efficiencies and cost savings.

Benefits

• Competitive compensation
• Full medical, dental, and vision coverage for full-time employees
• Generous PTO + paid holidays
• 401(k) + company match
• Gym membership stipend + wellness programs (earn PTO and prizes!)
• Company events, food truck nights
• 16 hours of paid volunteer time per year — give back to the community you call home
• Career advancement, leadership training, and professional development opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree