Property Tenant Coordinator

B.F. Saul Company•Bethesda, MD

5d•$60,000 - $65,000•Onsite

About The Position

The Property Tenant Coordinator will assist the Property Managers in the management of the properties, prepare contracts and purchase orders, prepare and manage temporary leases, dispatch tenant service calls, maintain contract records and scan documents.

Requirements

Microsoft Word/Excel/PowerPoint
Microsoft Teams
Adobe Acrobat or Nitro PDF Pro (Paintshop is a plus)
YARDI, AP Process, Workorders
Copier/Scanner/Binder
2 or more years relevant experience

Nice To Haves

Any post-secondary education preferred or commensurate work-related experience

Responsibilities

Prepare and manage Temporary Leases.
Prepare Contracts and Purchase Orders for approved expenditures.
Maintain EAF, Contract and Purchase Order tracking and files.
Process and follow up on Insurance Claims.
Input invoices to the APPA system, and code for approval by managers.
Respond to, log, call in and track roof leaks. Maintain warranty book.
Handle and direct concerns/questions of tenants.
Maintain chron files for managers.
Prepare and distribute invoices to tenants for billable services.
Process (date stamp and distribute) mail.
Answer telephones and dispatch messages.
Distribute inter-departmental documents and notices.
Maintain tenant file records.
Prepare memos and letters, distribute notices.
Keep tickler file for certified mail return receipts for filing.
Prepare and distribute leave memos for engineers.
Maintain filing system for each manager.
File all correspondence in lease files (BPC).
Send correspondence to tenants concerning defaults. Create file to track compliance.
Keep inventory of office supplies and re-order as needed.
Update managersâ€™ photo library of shopping centers.
Update tenant and contractor library.
Prepare books for officers for site review meetings twice a year.
Update property roof plans and parking lot plans yearly or as EAF is approved.
Provide warranty information on new roof recoveries for roof book.