Property Tax Assistant

DuCharme McMillen & Associates • Indianapolis, IN

17d • Onsite

About The Position

The Property Tax Assistant provides administrative support to team members in the personal property compliance process. The position involves entering property tax data, preparing and organizing tax documents, supporting tax filings and payments, communicating with taxing authorities, and assisting with client inquiries. The role is scheduled for 40 hours per week and may require overtime.

The company describes itself as employee-owned and notes that employees are eligible for its employee stock ownership program starting on their first day. The ESOP contribution is targeted at 6% of annual compensation. The company also offers company-paid parental leave, a generous time-off package, multiple benefit plans, and a focus on work/life balance and employee wellness.

Requirements

• High school diploma or equivalent.
• Intermediate knowledge of Microsoft Word and Excel.
• Familiarity with database entry and a high level of attention to detail and data-entry accuracy.
• Strong verbal and written communication skills.
• Ability to multitask and meet required deadlines.
• Organization and the ability to excel in a fast-paced environment.
• Ability to work overtime as required.
• Must be authorized to work in the U.S. without needing employment-based visa sponsorship now or in the future.

Nice To Haves

• 0–2 years of office or administrative experience preferred.

Responsibilities

• Enter property tax data into PTMS, OneSource, PowerPlan, and DMA’s internal software PTCA.
• Sort and distribute incoming mail to appropriate individuals.
• Create folders and file tax renditions.
• Prepare tax renditions manually as directed by analysts.
• Create and seal mailers for the mail clerk to send.
• Log certified numbers in PTCA for tax return filings and tax bills.
• Contact taxing authorities to request information.
• Assist with filing extension requests and update PTCA accordingly.
• Copy and scan returns, renditions, notices, tax bills, work papers, and related documents.
• Break out and rename scanned documents for placement in client folders for upload to DMA’s web portal.
• Ensure applicable returns, renditions, tax bills, and remittances are printed, matched, scanned, and mailed in a timely manner.
• Prepare tax payments on behalf of clients for jurisdictional liabilities by assigned due dates.
• Compare preprinted rendition information to PTMS and update the system as needed.
• Assist team members with preparing exception reports and addressing client inquiries.
• Perform other duties as assigned.

Benefits

• Employee stock ownership program eligibility begins on the first day of employment; ESOP contribution is targeted at 6% of annual compensation.
• Company-paid parental leave.
• Generous time-off package.
• Multiple benefit plans, with eligibility beginning on the first day of employment.
• Work/life balance and employee wellness focus.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED