Property Services Coordinator

Cultivate Initiatives•Portland, OR

1d•Onsite

About The Position

Cultivate Initiatives is a group dedicated to empowering individuals and communities on the margins through various initiatives and support systems. They focus on building communities from the ground up via workforce development, housing and homemaking, and supportive sheltering.

Requirements

Valid Oregon Driver’s License is required
Knowledgeable in Fair Housing laws and landlord-tenant regulations
Proven ability to meet and engage with individuals from diverse cultural and identity backgrounds, including LGBTQIA+ communities
Experience in trauma-informed care, safety awareness, and de-escalation techniques
Proficient in Microsoft Office Suite, Google Workspace, Tenant Tech or other leasing softwares
Strong organization and recordkeeping skills; ability to manage multiple projects independently
Strong attention to detail, accuracy, written and verbal communication skills
Exhibit a strong discipline for personal time management
Must be able to provide proof of valid Driver’s License

Nice To Haves

Two or more years of experience in property management, leasing or Property Management licensed
Ability to work a flexible schedule when needed
RentWell Instructor Certification

Responsibilities

Serve as the primary point of contact between CI, external property management staff, and/or leasing agents regarding leasing opportunities.
Provide coaching, tools, and ongoing support to Housing Specialists on intake assessments, leasing standards, and move-in procedures.
Provide tools and support to Homemaking Specialists on conflict resolution, budgeting, and landlord communication.
Plan and support all aspects of lease-up and move-in day to ensure a smooth process for neighbors and staff.
Assess and report on housing placement and homemaking outcomes to managers and directors.
Oversee properties, ensuring effective management practices and timely maintenance updates.
Develop and maintain property management systems, policies and procedures.
Facilitate RentWell workshops and classes and provide community resources to neighbors.
Collaborate with property managers and housing team members to address resident concerns, lease compliance issues and any housing stability needs.
Serve as the primary contact for the unit turnover, coordinating inspections, maintenance, vendors, cleaning, and final preparations to ensure units are move-in ready.
Research and cultivate affordable rental leads and build strong relationships with property managers and other housing provider organizations.
Maintains composure in highly stressful or adverse situations.
Conducts self within appropriate and expected professional boundaries and policies.
Maintains confidentiality and earns others’ trust and respect through consistent honesty and professionalism in all interactions.
Represent Cultivate Initiatives to partners, the Multnomah County Homeless Services Department, and the broader community.
Attend all assigned trainings, events and community outreach activities, unless otherwise approved.
May participate in special projects and activities requested by the Housing & Homemaking Director.