Summer Intern, Property Services Coordinator

BGIS•Vancouver, BC

30d•Hybrid

About The Position

The Property Services Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). This job is also responsible for the timely resolution of all client requests pertaining to property services.

Requirements

High school completion plus a specialized technical or business course
Knowledge of financial management software
Excellent interpersonal skills
Strong customer-oriented skills
Good communication skills (verbal/written)
Ability to multitask
Analytical and problem solving skills
Ability to work independently
Good computer skills

Nice To Haves

Maximo and Oracle, an asset

Responsibilities

Processing service requests received by telephone, e-mail and personal visits and maintaining a database of such requests to meet reporting and analysis requirements
Review of demand work orders to determine if billable or non-billable
Preparation and communication of PO’s to managers and suppliers; receiving of PO’s to approve payment for work completed at the correct cost
Administrating and monitoring service contracts including cleaning and reviewing vendor/contractor performance
Preparing monthly summaries of expenses with supporting details and resolving errors or inconsistencies in expenses from the general ledger
Assisting the Property Manager with budget/expense variance analysis; preparing monthly forecasts of expenditures and preparing the annual operating and capital budgets
Learning and working with RealSuite platform and/or Oracle to manage client requests
Communicating with vendors to follow-up on work orders and invoices
Establishes and maintains working relationships with Clients and service providers
Other duties as assigned