Property Record Registrar

County of Northumberland•Sunbury, PA

1h•Onsite

About The Position

The Property Record Registrar is responsible for the maintenance and update of county assessment property records, county maps, and assessed value reports. This includes making corrections and changes based on ownership information and real estate transfers. The role also involves preparing and distributing transfer and agency request lists or reports to entities such as the State Tax Equalization Board/Taxation Equalization Division, Realtors, and various Authorities.

Requirements

Basic knowledge of Microsoft office program products.
Ability to independently research legal documents and surveys.
Working knowledge of legal descriptions and their correlation to mapping and the plotting of parcels.
Basic knowledge of drafting techniques, including the use of mapping software such as “Net Deed Plotter” software for plotting survey coordinates.
Familiarity with database maintenance.
High school diploma, or G.E.D. equivalent with some training or experience in drafting or technical drawing.

Nice To Haves

Two year degree or advanced training in drafting, technical drawing, and surveying preferred, but not required.

Responsibilities

Daily discovery of deeds and surveys utilizing the Recorder of Deeds’ LANDEX system, print out and manually prepare for the maintenance of property records by highlighting pertinent substantiating information.
In addition to plotting the deed’s legal description against the parcel’s land description, compare and corroborate various deed informational components with existing parcel data; verify property locations, acreages of parcels, and check deed’s recital and affidavit, etc.
Make all necessary changes to the assessment records, (property record card, and TMS /Transaction Management System card), county maps as needed, and update the computer program to keep all relative data, (ownership and physical description, etc.), current.
Maintain a deed summary listing for verification of missed deeds that have been back-recorded and not reflected on the original daily generated LANDEX report.
Assist the public, surveyors, lawyers, and various other customers, with parcel and/or assessment related concerns, or questions pertaining to existing and proposed parcels, county maps, or legal descriptions in accordance to property records, including retrieval, copying, and/or faxing of property record cards, county maps, etc.
Compile monthly report of transfers and transfer values as required for filing with commissioner’s office, state offices, or other requesting government entities, and as well assemble monthly reports for distribution to requesting parties, tax collectors, and also make copies available for public viewing in the Assessment Office.
Cross training with teammates in Assessment as well as the Tax Claims department.
Monthly STEB Reports.
Splits/add-oms/combinations
GI’s & map updates & reconciliation
Enter all data from DEEDS into computer software system.
Responsible for Splits & Mapping
Record all monthly sales & changes in the STEB book.
Glean & Green (CnG)
Process CnG application requests
Upon return of CnG application, assists in the nG application processing, computer & filing.
Assist other county entities with aligning property information for emergency management, (i.e. parcel location in reference to roads, updated address data).
Work under the direct supervision of the Chief Assessor and perform any other duties as assigned by the Chief Assessor, and/or Director.