Property Manager

Gillon Property Group•Highland Park, TX

39d•Onsite

About The Position

We are seeking an experienced and dynamic Property Manager to oversee the daily operations of our Knox Street portfolio. This is a high-impact, hands-on leadership role requiring a seasoned professional who can manage all aspects of a premier luxury retail property — from tenant relations and vendor oversight to financial reporting and lease administration. The ideal candidate brings both operational excellence and a client-service mindset.

Requirements

Minimum of 5+ years of property management experience with mixed-use or retail properties.
Proficiency in Microsoft Word, Excel, and Yardi property management software.
Exceptional organizational skills with strong attention to detail.
Outstanding interpersonal and communication skills, both oral and written.
Self-motivated, proactive, and capable of independently prioritizing tasks in a fast-paced environment.

Nice To Haves

Bachelor's degree preferred.

Responsibilities

Coordinate and oversee all daily operations of approximately 100,000+ square feet of luxury and contemporary retail space in the Knox Street area.
Conduct weekly property inspections with meticulous attention to detail; identify repair and replacement needs and provide written reports.
Coordinate and supervise third-party vendors including landscape, valet, maintenance, electrical, plumbing, HVAC, roofing, fire alarm, security, sweeping, trash disposal, cable, and telecom contractors.
Supervise support staff including property administrator, maintenance personnel, vendors, and Security team.
Maintain positive, proactive relationships with all tenants; respond promptly to requests and resolve issues as they arise.
Serve as liaison between property ownership and tenants, as well as with neighboring property representatives.
Administer all lease provisions and communicate with legal counsel on new leases, amendments, terminations, and tenant matters.
Support tenant finish-out work as relevant, including obtaining plan approvals and managing interactions with architects, in-house design and construction teams, general contractors, and subcontractors.
Oversee tenant move-ins and move-outs.
Budget and monitor property expenses; code invoices as relevant for the budget, identify and implement cost-saving measures where appropriate.
Approve all budgeted property expenses monthly; analyze monthly financial statements and annual budgets in collaboration with the accounting team and management staff.
Responsible for variance explanations, in additions to accruals and forecasting.
Monitor rent collections and initiate appropriate follow-up action as needed.
Prepare and deliver monthly property reports to Senior Leadership for ownership review.
Attend weekly meetings with the management team and provide written property updates covering maintenance, receivables, and tenant matters.
Liaise with the City of Dallas and the PID Board on all relevant matters.
Schedule all required tenant inspections with the Texas Department of Licensing and Regulation; follow up on repairs and re-inspections as required.
Oversee any abatement work and ensure proper paperwork is filed with the State of Texas.
Collaborate with the Marketing Department on special events at the property and assist with on-site implementation.
Interact with senior leadership and follow through on ownership requests in a timely and professional manner.