Property Manager

Village Green•Saint Paul, MN

About The Position

Founded in 1919, Village Green is a diverse, people-first organization that has contributed to its multi-year Great Places to Work, Top Workplaces, and Best Workplaces in Multifamily designations. We believe the accomplishments of any company are those of its people. As a result, all our associates receive the tools, training, resources, and opportunity to excel and become leaders in the industry. A career with Village Green is a strong investment in your future. Our 100-year history makes us one of the oldest and most experienced management companies with room to grow within the rising apartment industry.

Requirements

Bachelor’s Degree preferred
Previous experience as a Property Manager or Assistant Property Manager
Good supervisory and problem-solving skills
Ability to handle multiple tasks in an organized and efficient manner
An excellent understanding of accounting practices and procedures
Previous work experience with property management software RealPage and an understanding of Microsoft Word and Excel programs
Developed salesmanship skills
Must be team-oriented
Ability to communicate effectively
Must have real estate license or obtain within 120 days of employment if required by state law

Responsibilities

Develops a monthly marketing plan for the property in conjunction with Area Director.
Establishes weekly leasing goals in order to achieve budgeted occupancy levels.
Oversees outside marketing to major employers on a weekly basis.
Maintains detailed knowledge of market and sub-market through networks established/maintained with significant competitors.
Recruits hires, train, evaluate and appropriately discipline all on-site employees.
Conducts timely employee reviews and ensures adequate/appropriate staffing.
Schedules, coordinates, and supervises all staff/department activities.
Approves and submit timesheets to payroll, including overtime and vacation schedules.
Maintains and enhances relations with prospects, residents, staff, and vendors.
Prepares and implements a property-operating budget.
Maintains and controls property income in addition to expenses.
Completes required reports, including weekly, monthly, quarterly leasing, variance, and capital reporting.
Performs monthly review and audit of financial prelims.
Oversees Accounts Receivable, ensuring rents and all other applicable fees are billed and collected.
Ensures collection and demand notices are generated, delivered, and/or posted as local laws require.
Initiates and oversees the eviction process working with the attorney if needed to ensure timeliness and desired results.
Endorses, posts, and makes bank deposits daily.
Negotiates develops and maintains all service and capital improvement contracts per company guidelines.
Oversees all service and capital contracts for timeliness and workmanship.
Maintains required certificates of insurance.
Oversees/completes computerized accounting functions for accuracy and timeliness. Including SODA refunds and interest payments.
Performs regular property inspections for cleanliness, curb appeal, and to ensure the property is free of hazards.
Oversees the process of “turning over a unit” to make available for the next renter by conducting a pre-move-in inspection.
Conducts move-out inspections and assesses charges if appropriate.
Develops and maintains preventative maintenance schedules.
Reviews/approves lease applications in accordance with Village Green leasing guidelines.
Ensures that all leases are properly endorsed and accurate.
Adheres to established policies related to fair housing.
Communicates with co-workers, management, residents, vendors, and all outside contacts courteously and professionally.
Maintains confidentiality of co-workers, management, owners, past and current residents, vendors, and all outside contacts.
Performs leasing and Assistant Manager duties during times of unfilled positions, if necessary; maintains a closing ratio of 40% or better on all traffic shown.
Maintains an overall property-closing ratio of 40% or better.
Plans organize, promotes, and implements resident functions with the staff.
Generates Accident/Incident Reports in the event of an accident with a resident, guest, outside vendor, or employee. These reports cover theft, vandalism, property damage, personal injury, etc.
Performs general office duties: answers the telephone, writes service requests, follows up on completed or pending service requests, files, monitors, and orders office supplies and printed material.
Administers petty cash.
Performs all reasonable duties assigned by Area Director or corporate staff.
Holds daily Go meetings and weekly staff meetings.