Property & Facilities Manager

Capital III•Wichita, KS

26d•Hybrid

About The Position

Capital III Services is seeking a hands-on Property & Facilities Manager to oversee facilities management, building maintenance, preventive maintenance, property operations, and vendor management across their Wichita and Hutchinson properties. This is an individual contributor role, not a people-management position, where the successful candidate will personally handle day-to-day property care, perform hands-on maintenance and troubleshooting, and coordinate with external vendors and trades when specialized expertise is required. The role emphasizes a proactive approach to identifying and addressing issues before they become major problems, ensuring properties are safe, reliable, and well-maintained. The ideal candidate is a problem-solver who enjoys working with their hands, understands the importance of preventive maintenance, and can effectively manage vendors and budgets.

Requirements

7+ years of progressive experience in facilities management, building maintenance, property management/property operations, multi-site operations, construction management, skilled trades, or a related field.
Experience managing or supporting multiple buildings, properties, or locations.
At least 3 years of experience leading work through vendors, contractors, skilled trades, teams, or other external service providers.
Hands-on working knowledge of commercial HVAC, plumbing, electrical, mechanical, general maintenance, building systems, and general construction.
Ability to troubleshoot building and equipment issues and perform appropriate maintenance and repairs.
Experience building, improving, or operating a preventive maintenance program.
Experience with vendor management, including scopes of work, bids/RFPs, contract negotiations, vendor performance, and quality control.
Experience with budget support and multi-site operations.
Strong problem-solving, prioritization, organization, and time-management skills.
Ability to work independently and manage a self-directed multi-site schedule.
Strong written and verbal communication skills with employees, tenants, contractors, vendors, and leadership.
Valid driver's license and willingness to travel routinely between Wichita and Hutchinson.
Ability to meet Hutchinson Correctional Facility access requirements.
Ability to meet the physical requirements of a hands-on facilities role, including moving throughout worksites, using tools and equipment, climbing ladders or stairs, and working indoors and outdoors.

Nice To Haves

Experience building a facilities function, preventive maintenance program, or operating model from the ground up rather than only inheriting an established program.
General contractor, construction management, facilities project management, building operations, or owner's representative experience.
Experience coordinating a flexible network of contractors and skilled trades.
Familiarity with commercial facilities and trade partners in the Wichita/Hutchinson market.
Experience with CMMS, work-order management, facility inspections, equipment maintenance, or maintenance documentation.
Experience with equipment or fleet maintenance and replacement planning.
Experience in a values-driven or stewardship-oriented organization.
IFMA, CFM, FMP, SFP, BOMA, or comparable facilities/property credential, or interest in pursuing professional development in facilities management.

Responsibilities

Perform hands-on building maintenance, general repairs, troubleshooting, and facility improvements across properties.
Troubleshoot issues involving HVAC, plumbing, electrical, mechanical, building systems, equipment, and general construction within capabilities.
Conduct routine facility inspections and property walks to identify maintenance, safety, appearance, and reliability issues.
Address appropriate repairs personally and coordinate skilled trades when specialized or licensed expertise is required.
Maintain the condition of interior and exterior spaces, grounds, equipment, and facility infrastructure.
Respond to facility emergencies and help establish practical after-hours and emergency-response procedures.
Build and execute a practical preventive maintenance program across Wichita and Hutchinson.
Establish maintenance schedules for HVAC, plumbing, electrical, life-safety systems, building equipment, grounds, and fleet.
Track scheduled versus reactive maintenance and identify opportunities to improve facility reliability.
Coordinate required inspections, permits, testing, and recurring maintenance.
Maintain accurate maintenance records and visibility into upcoming needs.
Build and maintain strong relationships with HVAC, electrical, plumbing, landscaping, cleaning, construction, and other specialty contractors.
Determine what work makes sense to self-perform versus outsource.
Develop clear scopes of work and expectations for quality, timing, safety, and cost.
Obtain competitive bids and participate in RFPs, vendor selection, contract negotiation, and service agreements.
Inspect vendor work and hold contractors accountable for quality and completion.
Maintain vendor performance information and address performance issues.
Develop a dependable network of skilled resources that can provide additional capacity when needed.
Take ownership of facility operations across both Wichita and Hutchinson, Kansas.
Build and manage a self-directed schedule that provides consistent presence at both locations.
Conduct regular site walks and maintain visibility into conditions and priorities.
Coordinate maintenance and facility work around employees, tenants, operations, meetings, and events.
Communicate proactively about priorities, work underway, issues, and completion.
Ensure both locations operate to the same standard of safety, reliability, presentation, and care.
Help develop and manage the facilities operating budget across the portfolio.
Scope and execute capital projects and facility improvements.
Obtain bids, select contractors, manage schedules, monitor costs, and drive projects through completion.
Partner with Finance and leadership on capital planning, asset lifecycle needs, and replacement decisions.
Identify opportunities for cost savings through vendor negotiations, competitive bidding, preventive maintenance, and thoughtful self-perform-versus-outsource decisions.
Track spending and provide visibility into upcoming property and facility needs.
Keep buildings and spaces ready for the people who work, meet, visit, and gather there.
Support space readiness, events, tenant needs, and everyday facility operations.
Represent Capital III professionally with employees, tenants, vendors, contractors, inspectors, neighbors, and community stakeholders.