Property & ESG Administrator

National Development/Cranshaw Construction • Newton, MA

1d • $65,000 - $80,000 • Onsite

About The Position

National Development is seeking a Property and ESG Administrator to support our ESG strategy and the Property Management department from our corporate management office in Newton Lower Falls, MA. The ideal candidate is a team player with strong multitasking and problem-solving skills. This role must manage multiple tasks and responsibilities, with a focus on superior tenant and building customer service, and requires excellent written and verbal communication skills to support our Asset and Property Management teams.

Requirements

• Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
• Self-motivated, independent individual desired
• Client service-oriented attitude
• Outstanding communication skills, both written and verbal

Nice To Haves

• Bachelor's degree preferred
• Working knowledge in the field of property management and/or real estate preferred
• Experience in Angus, Kardin and MRI a plus
• Understands the importance of efficiency and know how to work smart, not just hard
• A passion for sustainability

Responsibilities

• Assist Property Management staff to ensure that members of the building management team are responsive to tenants and ownership and work to establish and maintain close relationships with all
• Assist with the management/administrative demands of the building management office, including but not limited to, lease administration, reporting, filing, and organizing
• Review Tenant aging reports, coordinate with the Property Manager on collection status and alert the Property Manager of any default situations
• Support Property Manager on coding/submitting vendor invoices to Accounts Payable
• Provide prompt response to Tenant questions, including maintenance complaints, etc. and keep Property Manager informed of service issues
• Manage Certificate of Insurance (COI) database for Tenants, Vendors, and others performing work on site and ensure that COIs are current and limits meet building requirements
• Manage vendor contract database and ensure that service contracts are current. Collect new vendor information, including COIs and W-9’s and ensure that vendors are set up
• Set up and maintain building information in building work order system
• Support Property Manager in the coordination and execution of Tenant events
• Support the corporate Asset and Property Management team with day-to-day lease administration across the portfolio, including lease abstract review and organization of lease files and documentation
• Track and monitor critical lease dates, including commencement, expiration, renewal options, rent escalations, and termination rights, and proactively flag upcoming deadlines to the Asset and Property Management team
• Maintain the lease administration database and filing system, ensuring lease data is accurate, complete, and kept up to date
• Maintain the environmental data set and collection plan. Ensure timely and accurate reporting of all relevant ESG-related performance, in line with our objectives and targets
• Manage the data collection process with our third-party provider so that we better understand our environmental impacts and can manage them more effectively
• Produce periodic environmental and sustainability performance reports, highlighting progress against our various objectives/targets and in response to stakeholder and investor requirements
• Assist with ESG corporate reporting and benchmarking requirements.
• Assist with ESG management, including keeping environmental policies and procedures relevant and up to date

Benefits

• Competitive salary and benefit package
• Comprehensive and affordable health, dental and vision plans
• Performance bonuses that are directly linked to our ongoing achievements in ESG benchmarking
• Company paid life insurance
• Flexible Spending Plans (Medical & Dependent Care)
• Employee Assistance Program
• Company-matched 401K
• Tuition Reimbursement Program
• Robust paid time-off benefits with PTO, sick time and 13 paid holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree