Property Coordinator

OhioHealth • Columbus, OH

13d • Onsite

About The Position

The coordinator is responsible for coordinating, supporting and oversight of Property Management related assignments. The coordinator provides a high level of portfolio support for multiple managers by performing duties such as assisting with customer and vendor relationships, coordinating building access, processing purchase orders and other administrative tasks, maintaining the Property Management calendar and arranging for contracted services and repairs.
As a High Reliability Organization (HRO), responsibilities require focus on safety, quality and efficiency in performing job duties.
The job profile provides an overview of responsibilities and duties and is not intended to be an exhaustive list and is subject to change at any time.

Requirements

• High School Diploma or GED.
• Previous work experience in a legal or real estate environment preferred.
• Two-year degree or equivalent combination of and experience.
• Thorough technical skills in assigned areas.
• Highly organized, broad knowledge of commercial real estate.
• Proficient with basic computer applications such as Power Point, MS Office and MS Outlook 2+ yrs.
• Analytical ability to gather and summarize data for reports, find solutions to various administrative problems, and problems and prioritize work.

Nice To Haves

• Experience with work order or real estate accounting platforms (MRI, Nexus, Yardi), preferred.
• Working knowledge of lease terms, operating costs, construction, preferred.
• Associate or bachelor's degree.
• Thorough technical skills, including knowledge of applicable regulatory codes and standards as well as safety requirements.
• Broad knowledge of healthcare policies and procedures is a plus or such knowledge is a plus

Responsibilities

• Assist with the daily and future planned work assignments for the departments associates. Provide timely notification of all planned service work to the care site taking into consideration the impact to normal operations. Assist with the acquisition of the materials and equipment to perform the work. Provide timely communication as needed before, during and after the service has been performed to ensure affected department or work areas needs have been met.
• Assists with both normal and emergency services by outsourced vendors. Provide the scheduling and communication for this work in collaboration with the requesting Facilities associate and the representative of the care site to avoid unnecessary interruptions. Testing required by law e.g. fire alarm testing will be managed in the same manner. Regular follow up and inspections will be performed to verify the effectiveness of the contracted services.
• Assist as needed with the ordering of materials, services and equipment on a normal basis ensuring all paperwork and accounting is in order.
• Assist as needed with the creation of annual budgets for Operating Expense and capital infrastructure for both the real estate department and the individual care sites.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED