Property Coordinator
About The Position
Kimco Realty is seeking a Property Coordinator to assist and support the Property Manager with the day-to-day management of their portfolio of properties. The primary focus is related to administrative functions and tenant/vendor relations. This role involves collecting vendor bids, preparing contracts, reviewing and coding invoices, processing job cost documents, coordinating vendor work and inspections, managing utility accounts, and assisting with vacancy cleanouts and profiles. The Property Coordinator will also help maintain Emergency Response Plans, assist with annual budget preparation, and coordinate travel and expense reports. A key part of the role includes daily review and response to cases in Kimco's Customer Service platform, issuing and following up on work orders, and maintaining excellent tenant relationships through communication.
Requirements
- Background in retail commercial real estate
- At least two years of experience in a fast-paced corporate setting
- Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook and Access)
- Bachelor's degree or equivalent working experience
- Prior administrative experience
- Embraces a technology-forward mindset with strong curiosity for merging tools, AI in particular, bringing forward-looking perspective that inspires innovative solutions.
Responsibilities
- Collection of vendor bids and preparation of contracts related to repairs, maintenance and Capital Improvement projects
- Review and coding of all vendor invoices
- Coding and processing of all Job Cost related documents
- Re-class of expenses
- Coordination of vendor work, annual inspections (ex. Fire systems, alarm systems, backflows etc.)
- Open & close of utility accounts
- Vacancy cleanouts and vacancy profiles
- Assist Property Manager in maintaining Emergency Response Plans for each site, including current contact information for all “first responders”, tenants, utilities, etc.
- Assist Property Manager with the preparation of annual budgets
- Coordination of travel and expense reports
- Daily review and response to cases logged in Kimco’s Customer Service platform
- Issue work orders to vendors and follow-up to ensure work orders have been completed
- Maintain a Best-In-Class relationship with tenants via verbal and written communications
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
