Property Control Assistant

MSU Jobs • Starkville, MS

2d • Onsite

About The Position

Performs property control functions including equipment location and tagging, data entry, and database management. Performs other related clerical and property management duties. Salary Grade : Please see Staff Compensation Structure or Skilled Crafts and Service Maintenance Compensation Schedule for salary ranges. For salary grade UC, these positions are "Unclassified" and salary ranges are determined by the hiring department.

Requirements

• High School diploma or equivalent.
• One year related experience to duties specified.
• Valid Driver’s License.
• Knowledge of inventory and property control procedures.
• Ability to follow detailed instructions.
• Knowledge of basic computer skills.
• Knowledge of procurement rules and regulations.
• Ability to gather data, compile information, and prepare reports.
• Ability to perform simple accounting procedures.
• Word processing and/or data entry skills.

Nice To Haves

• Bachelor’s degree in accounting or business.
• Experience in fund accounting.

Responsibilities

• Assists and responds to questions as they relate to acquisition, disposition, stewardship, and accountability of fixed assets.
• Gather information such as descriptions, serial numbers, manufacturers, etc., on purchases of furniture and equipment in order to classify items and assign inventory numbers.
• Print barcodes for university property. Disseminate to departments once a month.
• Conduct audits of departmental inventories in order to locate items and verify that they have been recorded correctly.
• Maintain inventory records and prepare periodic reports for internal and external reporting.
• Act as liaison with University departments in relation to payments, discrepancies, and transaction processes.
• Monitor and report monetary levels of transactions by department and reconcile balances of multiple asset categories for monthly reporting processes.
• Reconcile balances of multiple asset categories for monthly reporting processes.
• Operate word processor/computer to prepare computer generated documents and maintain data files.
• Balance BANNER worksheets and purchase orders with cost allocations on acquisition cards insuring each item of inventoried equipment is assigned its true dollar value.
• Assist with state inventory audits.
• May participate in training sessions, seminars, and workshops to provide proper instruction to departmental personnel related to fixed asset procedures.
• Perform related duties as assigned.

Benefits

• Questions about equal opportunity programs or compliance should be directed to the Office of Civil Rights Compliance, 231 Famous Maroon Band Street, P.O. 6044, Mississippi State, MS 39762, [phone].
• In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: [phone] or [email protected] .
• If you have any questions regarding this policy, contact the Department of Human Resources Management at [phone] or [email protected] .
• Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED