Property Associate

JLL•Chicago, IL

1d•$26 - $33•Onsite

About The Position

As a Property Associate at JLL, you'll be at the heart of our coworking and commercial property operations at 333 South Wabash Avenue, creating exceptional experiences for licensees and tenants every day. This dynamic role blends hospitality-focused coworking management with traditional property operations—from orchestrating meeting room bookings and managing mail services to coordinating vendors and supporting financial operations. You'll serve as the welcoming face of the space while ensuring seamless day-to-day functionality across all touchpoints. At JLL, we are collectively shaping a brighter way—for our clients, ourselves and our fellow employees, and in this role, you'll do exactly that by fostering community, solving problems proactively, and maintaining an environment where people can do their best work. At JLL, we embrace more innovative ways of working and prioritize opportunities to strengthen and advance your career, making this an ideal role for someone ready to grow within commercial real estate.

Requirements

Bachelor's degree (BA/BS) in Business Administration, Business Management, or related business field with completed coursework in accounting and finance.
1–3 years of experience in a professional workplace setting demonstrating strong organizational and administrative capabilities
Exceptional customer service orientation with proven ability to build trust-based relationships and respond to diverse stakeholder needs
Strong planning and organizational skills with ability to manage multiple concurrent activities, establish priorities, and consistently meet deadlines
Excellent written and oral communication skills with ability to draft professional correspondence, lead meetings, and interact diplomatically across all organizational levels
Advanced proficiency in Microsoft Office Suite including Word, Excel, and Outlook
Demonstrated ability to work independently as a self-starter while also collaborating effectively within team environments
Meticulous attention to detail with commitment to accuracy and thoroughness in all tasks regardless of scope
Candidates must be authorized to work in the United States without sponsorship.

Nice To Haves

Commercial real estate or property management experience
Familiarity with coworking or flexible workspace operations and community management
Experience with property management software systems and work order platforms
Background in hospitality, facility management, or related customer-focused industries
Knowledge of building systems, vendor management, and facilities operations
Experience managing financial processes including invoicing, accounts payable, and budget preparation

Responsibilities

Oversee daily coworking operations including opening and closing procedures, maintaining common areas, meeting rooms, and amenities to premium standards while monitoring building systems and coordinating timely repairs
Manage all meeting room scheduling, bookings, and setup through the reservation system while tracking licensee allocations and identifying revenue opportunities through supplementary bookings
Serve as primary mail handler by receiving, sorting, logging, and securely storing incoming mail and packages; process outgoing mail including postage calculation and carrier coordination while maintaining detailed tracking records
Order and maintain kitchen provisions and office supplies, monitoring inventory levels and usage patterns to ensure spaces remain well-stocked and organized throughout the day
Act as the primary point of contact for licensees and tenants, facilitating onboarding, addressing service requests promptly, and fostering community through events and engagement initiatives
Coordinate vendor relationships and contractor services including cleaning, security, IT support, and maintenance providers while ensuring compliance with building standards and scheduling preventive maintenance activities
Process licensee invoicing, payments, and renewals; generate invoices for additional services; manage accounts payable and prepare monthly financial reporting including executive summaries and variance reports
Maintain comprehensive lease administration files, prepare tenant correspondence and memos, and coordinate quarterly tenant meetings and monthly Lunch & Learn programming
Ensure health, safety, and compliance standards by monitoring security systems, maintaining emergency preparedness protocols, and coordinating inspections and permits with local authorities