Property Associate (Industrial & Office)

JLL • San Diego, CA

23h • Onsite

About The Position

The Property Associate (PA) is an Administrative Support role within a property management team. The role involves providing direct administrative support to Managers and handling various administrative tasks related to property management operations. The Property Associate role is based on-site in Sorrento Valley. Local market requirements may vary. The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data. Expected Schedule: Monday - Friday 8 am - 5 pm

Requirements

• One year of related experience and/or training in administrative support or property management is desired.
• Proficient knowledge of Microsoft Word, Excel, and PowerPoint.
• Willingness to learn new software applications for Clients.
• Ability to work flexible hours when necessary, which may exceed standard 8-hour workdays or 40-hour workweeks.
• Candidates must be authorized to work in the United States without sponsorship.

Nice To Haves

• Experience in the Property Management market is considered a plus.

Responsibilities

• Providing direct administrative support to Managers.
• Tracking and maintaining Certificates of Insurance (COI) for both tenants and contractors.
• Ensuring proper filing of all property documents, including leases, legal correspondence, service contracts, reports, and payables.
• Regularly checking and responding to emails.
• Preparing express mail packages and managing office supplies for mailing needs.
• Ensuring compliance with management audit requirements.
• Assisting team members with budget preparation for the property.
• Managing accounts payables by entering invoices into the accounting system, coding them, and obtaining approvals for payment.
• Handling W-9 forms from vendors.
• Printing Aged Delinquency reports and sending delinquency letters to tenants.
• Preparing manual adjustment forms for miscellaneous tenant service requests.
• Assisting with accounts receivable processes.
• Providing superior customer service to tenants, clients, contractors, and vendors.
• Reviewing and updating the Tenant Handbook as necessary.
• Preparing tenant memos and correspondence as directed.
• Coordinating tenant move-ins and move-outs, acquiring necessary authorizations and documents.
• Maintaining and updating tenant, employee, and contractor contact lists regularly.
• Performing any other duties as assigned by the Manager.

Benefits

• Comprehensive and competitive benefits plan
• A supportive, caring, and diverse work environment designed for your growth and well-being.
• A platform to make a meaningful impact on the community and the environment through our sustainability initiatives.
• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree