Property Assistant - Monday through Friday 8am to 4:30pm

Career Systems Development Corporation•San Jose, CA

3d•Onsite

About The Position

Assists in receiving, stocking, shipping, and maintaining inventory of all center supplies and equipment. This role involves creating and sustaining positive working relationships, assisting students in adjusting to Center life, and ensuring student needs are met professionally. The Property Assistant also prepares reports, maintains confidentiality, and facilitates assistance in case of emergencies. A key part of the role includes performing shipping and receiving duties, inventory control, verifying incoming supplies, issuing inventory items, and monitoring inventory levels. The position also involves preparing purchase requisitions, placing Blanket Purchase Agreements, contacting vendors, and processing purchase orders. Daily review of Blanket Purchase Agreements and maintaining computer listings of vendors are also responsibilities. The role requires attending staff training sessions and performing other assigned duties.

Requirements

Minimum: High school graduate or equivalent.
Six months experience in a property/inventory control capacity.
Must possess a valid state driver’s license.
Sound working knowledge of property/inventory control procedures.
Excellent communication skills, both oral and written.
Strong organizational skills.
Ability to operate a personal computer.
Ability to learn company software systems.

Nice To Haves

Associates’ degree.
Two years’ experience in related field.
Knowledge of Government property management requirements and procedures desired.

Responsibilities

Assists in receiving, stocking, shipping, and maintaining inventory of all center supplies and equipment.
Creates and sustains positive working relationships with co-workers.
Assists students in adjusting to Center life to enhance student retention by providing supervision, behavior modification, counseling, and by acting as a positive role model and mentor.
Ensures that student needs are met in a timely professional manner with the highest degree of customer service in mind.
Adheres to all PRH and CSDC policies and procedures, and the Center Operating Procedures.
Prepares reports and forms and documents in CIS case notes and files observations of student’s behavior, performance, notable information or events, and progress towards achieving goals and objectives.
Maintains confidentiality but reports significant events or situations immediately through approved channels to ensure the health, safety, and well-being of students and staff, and to ensure that required reporting occurs, and that students receive emergency services as needed.
Facilitates prompt and appropriate assistance to students in the event of injury, illness, or emotional trauma.
Meets individually with students assigned to their area responsibility at a minimum of once each month documenting the meetings in case notes.
Assists in performing shipping and receiving duties.
Assists in inventory control and accountability functions.
Verifies all incoming supplies and materials.
Issues inventory items as specified by center procedures.
Posts and maintains records which may require follow-up.
Monitors inventory levels of consumable materials, except foodstuffs.
Prepares appropriate purchase requisitions for approval.
Places routine Blanket Purchase Agreements with local vendors and GSA sources.
Contacts vendors regarding delivery dates, pricing updates and availability of products under the direction of the Purchasing Agent.
Contacts vendors regarding routine problems related to variances in product orders to products received.
Prepares modifications to purchase orders.
Types completed purchase orders in prescribed format and processes same.
Reviews balances on Blanket Purchase Agreements daily to insure charges do not exceed terms of agreement.
Proofreads and corrects grammatical, numerical punctuation and spelling errors.
Maintains computer listing of vendors and records all purchases.
Attends staff training sessions as required.
Performs other duties as assigned.