Property and Evidence Supervisor

City of Bloomington•Bloomington, MN

2d•Onsite

About The Position

Under general direction of the Support Services Manager, the Property and Evidence Supervisor serves as the department’s official custodian of property and evidence and is accountable for the lawful administration, security, integrity, and compliance of the Police Department’s property and evidence system. This is a working supervisor position that performs the full range of technical property and evidence duties while supervising staff, enforcing standards, conducting audits, and coordinating all aspects of evidence management. The position exercises independent supervisory and program authority over the collection, documentation, storage, auditing, release, and disposal of all property and evidence held by the department. The Property and Evidence Supervisor ensures strict adherence to chain-of-custody protocols and full compliance with International Association for Property and Evidence (IAPE) best practices, state and federal laws, accreditation standards, court orders, and department policy, maintaining an inspection-ready system capable of withstanding legal scrutiny and audit review. BLOOMINTON POLICE DEPARTMENT VALUES AND EXPECTATIONS Embrace and contribute to the department’s Mission, Vision, and Core Value. Mission: To always be respectful while keeping our community safe. Vision: To be the most respected police department. Core Value: Respect. Demonstrated through our compassionate and honest service. The ability to further embrace the Core Value of Respect by providing Compassion, Honesty, and Service both on and off duty. CITY VALUES & EXPECTATIONS Develops, supports, and models a positive and productive workplace culture based on respect, dignity, honesty, and integrity. Allows staff to grow and succeed by providing opportunities for increased responsibility and creating a positive work culture Supports and advances organizational development efforts such as developing a high performing organization, employee engagement, workforce development, inclusion and equity, and performance measurement efforts Works cooperatively with others; develops and maintains respectful and effective working relationships with diverse coworkers and community members; consistently brings a high level of self-awareness and empathy to all personal interactions Proactively resolves conflicts and misunderstandings in order to ensure a respectful and inclusive workplace Seeks to understand the legacy of structural racism, and its impact on employees and the residents we serve; identifies any implications and adverse equity impacts when developing or reviewing policies, projects, activities and interactions with stakeholders Embraces the City's shared values and contributes towards accomplishing the City's vision and goals by being creative, innovative, continuously learning, and communicating clearly

Requirements

High School graduate or equivalent
IAPE Property and Evidence Management Certification, or ability to obtain within 12 months of hire.
Five (5) years of progressively responsible experience in a property and evidence unit within a law enforcement agency.
Two (2) years in a lead, supervisory, or program management capacity in a law enforcement property and evidence unit.
Valid driver’s license.
Thorough knowledge of laws, regulations, and professional standards governing the receipt, documentation, storage, release, auditing, retention and disposition of property and evidence, including maintenance of chain of custody.
Knowledge of International Association for Property and Evidence (IAPE) standards and familiarity with CALEA or other accreditation requirements.
Knowledge of Minnesota Government Data Practices Act and other applicable data privacy laws.
Proficiency in evidence management software, barcode systems, and inventory tracking systems, law enforcement records management systems, and Microsoft Office applications.
Knowledge of law enforcement administrative policies and procedures, legal terminology, court processes, evidentiary requirements and local government operations.
Demonstrated ability to supervise, train, mentor, and evaluate staff; delegate assignments; and manage workflow to ensure compliance, accuracy, and timeliness.
Skill in conducting audits, inspections, inventory reconciliations, and compliance reviews; identifying deficiencies; and implementing corrective action.
Ability to analyze operational processes, identify risks, and implement internal controls to ensure accountability and regulatory compliance.
Ability to maintain strict confidentiality and exercise sound judgment when handling sensitive information and evidence.
Ability to communicate clearly and effectively, both orally and in writing, including collaboration with officers, investigators, prosecutors, defense attorneys, external agencies, and members of the public.
Ability to handle, transport, and store various types of evidence, including firearms, narcotics, biological materials, and hazardous substances, in accordance with safety protocols.
Ability to prioritize multiple assignments, meet deadlines, and work independently and collaboratively in a fast-paced environment.
Ability to establish and maintain collaborative working relationships with department personnel, city departments, and external agencies.
Demonstrated cultural competence and ability to interact respectfully and effectively with individuals from diverse backgrounds.
Ability to obtain and/or maintain International Association for Property and Evidence (IAPE) certification.

Nice To Haves

Associates degree or higher in criminal justice, forensic science, or related field.
Completion of courses or certification in evidence management.
Experience managing a law enforcement property/evidence program or unit-level operations.
Ability to speak a second language, in addition to English that has a recognized presence in the community. (Spanish, Somali, Vietnamese, Chinese Mandarin, Cambodian, etc.)

Responsibilities

Serves as the department’s official evidence custodian.
Develop, update, implement, and enforce unit policies, procedures, and SOPs consistent with IAPE standards, accreditation requirements, and departmental policy.
Conduct and oversee routine and random inventories, internal audits, and reconciliation of discrepancies.
Coordinate and support external audits, inspections, and accreditation activities.
Manage unit-level reporting requirements, workload monitoring, performance metrics, and resource planning.
Oversee procurement and maintenance of equipment, supplies, and storage systems for property and evidence operations.
Ensure adherence to retention schedules, court requirements, and statutory mandates for all categories of evidence.
Directly supervise Property Control Specialists and assigned personnel.
Develop staffing schedules, assign tasks, and oversee daily workflow within the property and evidence unit.
Participate in the selection, training, evaluation, and discipline of staff; impose corrective and disciplinary action in accordance with departmental policy and subject to command-level approval.
Provide ongoing coaching, mentoring, and performance feedback to staff.
Serve as a subject matter expert for IAPE standards, best practices, and industry trends; provide guidance and interpretation to staff and leadership.
Perform the full range of duties of a Property Control Specialist.
Receive, document, store, safeguard, and maintain chain-of-custody integrity for all incoming evidence and property.
Ensure proper packaging, labeling, barcoding, and entry of evidence into the management system.
Assist with the disposition, auction, destruction, or return of property in accordance with legal timelines and departmental policy.
Monitor and maintain security of all storage facilities, including restricted areas, surveillance systems, and access control logs.
Respond to subpoenas, provide discovery-related documentation, and testify in court regarding evidence handling and chain of custody.
Respond to after-hours call-outs for major incidents, urgent evidence intake, or facility security issues.
Develop and deliver training to department personnel on evidence packaging, submission, and chain-of-custody procedures.
Identify operational inefficiencies and recommend process improvements or technological solutions.
Perform other duties as assigned or required.