Property Administrator

BGO Real Estate • Township of Langley, BC

6d • CA$30 - CA$35 • Onsite

About The Position

The Property Administrator requires strong commitment and dedication in providing accurate and timely administrative support and customer service to our clients within a fast-paced office environment.

Requirements

• A minimum 3 years business related industry experience in real estate with an accounting/bookkeeping focus.
• A basic understanding of lease interpretation would be an asset.
• Post-secondary business education preferred.
• Excellent oral and written communication skills; ability to develop and sustain cooperative working relationships; ability to exercise confidentiality; team player; self-motivated, displays enthusiasm and a desire to learn; professional.
• Ability to allocate one's time effectively, work under pressure and manage tight deadlines; ability to handle multiple demands and competing priorities, and adapt to new ideas and constant changes; accurate and detail-oriented; able to follow instructions.
• Advanced skills in Excel and Word; Yardi experience an asset.
• A criminal verification check is required for employment.

Nice To Haves

• A basic understanding of lease interpretation would be an asset.
• Yardi experience an asset.

Responsibilities

• Print and undertake initial review of Lease Review Checklists.
• Code, verify and input accounts payable invoices in a timely manner consistent with the cheque run schedule and ensure all invoices are delivered to head office for payment.
• Prepare and reconcile monthly Visa transaction statements for the Property Manager.
• Investigate overdue balances diligently.
• Communicate with accounting staff & vendors/suppliers/contractors as needed.
• Assist in the annual accrual process.
• Prepare and deposit all cheques and apply monthly rental cheques to tenants’ accounts and post to company software.
• Review each of the property receivables reports weekly.
• Review tenant leases and specific charges, discuss and correspond with tenants any outstanding balances and assist them in bringing their accounts up to date.
• Prepare demand letters where necessary in compliance with lease terms and follow up on further action.
• Communicate with Property Accountants on tenant issues.
• Review and provide accurate accounts receivable reports.
• Prepare and provide tenant history/statements of account and ensure accuracy of posted rental charges and payment receipts.
• Provide tenant security deposit balance reports.
• Collect and follow up on year-end certified/audited sales statements.
• Enter monthly tenant sales, prepare monthly sales reports, and distribute monthly Tenant Sales Ranking Reports.
• Investigate discrepancies.
• Assist to verify year-end Tenant Realty Tax and CAM information for year-end adjustments’.
• Generate miscellaneous invoices (i.e. Tenant Chargebacks, Percent Rent).
• Print and distribute annual rental advice notices, and year end adjustment notices’.
• Review monthly rent Roll Change Report, distribute updated rent statements as necessary to reflect changes in Tenant’s rental charges.
• Actively pursue any outstanding amounts in regards to Tenant rents and respond to Tenant’s inquiries.
• Provide recommendations with respect to write-offs and doubtful accounts.
• Analyze and act on monthly aged receivables report.
• Prepare and complete various monthly reports.
• Maintain billing system.
• Embrace and pro-actively support BGO's culture of environmental sustainability, and corporate and social responsibility.

Benefits

• In addition to base pay, eligible BGO employees participate in various incentive compensation plans, based on individual and business performance as well as a broad range of competitive benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree