Property Administrator

QuadReal Property Group•Mississauga, ON

30d•CA$55,000 - CA$60,000•Onsite

About The Position

Reporting to the Assistant Property Manager, the Property Administrator provides administrative, accounting, and operational support. This role requires strong communication skills, exceptional attention to detail, and the ability to stay organized and perform effectively in a fast-paced, dynamic environment. This position is based on-site in Mississauga.

Requirements

2+ years of experience in an administrative, accounting, property management, or related role.
Experience supporting accounts payable and accounts receivable processes, including invoice processing, tenant billing, collections, and reconciliations.
Basic understanding of lease administration and lease interpretation; experience within the real estate industry is considered an asset.
Strong financial and analytical skills, with the ability to prepare reports, maintain accurate records, and support budgeting activities.
Proficiency in Microsoft Office Suite.
Excellent organizational skills, with a high degree of accuracy and attention to detail.
Strong verbal and written communication skills, with the ability to interact professionally with tenants and stakeholders.
Ability to manage multiple priorities, meet deadlines, and adapt in a fast-paced environment.
Candidates must be legally authorized to work in Canada as the company does not provide work permit sponsorship for this role.

Nice To Haves

Post-secondary education in Business Administration, Accounting, Real Estate, Property Management, or a related field is preferred.
Experience using Yardi is considered an asset.

Responsibilities

Accounts Payable - code, verify and input invoices into Yardi to ensure they are processed in timely manner.
Investigate overdue balances diligently and maintain billing system.
Code Operators’ Visa transactions.
Accounts Receivable - reporting, support, and bank deposits.
Review and action aged tenant receivables on the Monthly aged receivables report.
Review and approve the monthly Rent Comparison Report.
Prepare and provide tenant history/statements of account and ensure accuracy of posted rental charges and payment receipts.
Provide tenant security deposit balance
Actively pursue any outstanding amounts regarding Tenant rents and respond to Tenant’s inquiries.
Assist in the review of tenant Insurance reports from Risk Management and collect and update Tenant Insurance Certificate requirements by contacting tenants and insurance brokers to obtain proper certificates as per the lease.
Assist in preparation of various monthly, quarterly, and annual reports for PM and assist in annual budgeting process.
Liaison with lease administrators and distribute annual rental notices as well as year-end adjustment notices to ensure that terms of the lease agreement are met.
Assist with preparation of annual budgets and reforecasts for each building.
Assist with tenant’s events, BBQ, Christmas and other.
Prepare and distribute tenant’s correspondence, such as letters and memos.
Assist in resolving tenant’s daily issues/complaints.
Embrace and pro-actively support QuadReal’s culture of environmental sustainability, and corporate and social responsibility.
Other duties as assigned from time to time.