Property Administrative Coordinator

USP Management•Fort Lee, NJ

1d•Onsite

About The Position

We are hiring a Property Administrative Coordinator to serve as an operational backbone across our property management activities. This is a well-rounded role that touches tenant communication, vendor coordination, financial recordkeeping, and office administration — ideal for someone who thrives on variety and takes ownership of their work.

Requirements

0–1+ years of relevant experience in administrative coordination, property management, or a related field
Strong organizational skills with the ability to manage multiple priorities effectively.
Excellent written and verbal communication skills
Proficiency in Microsoft Office Suite and Google Workspace.
Self-starter with a professional demeanor and a collaborative mindset.
Proficiency in both English and Korean languages.

Nice To Haves

Familiarity with property management processes or real estate administration.
Experience with QuickBooks or similar accounting software.

Responsibilities

Proactively assist the Property Manager with tenants and building management, helping to address inquiries and resolve concerns in a timely and professional manner.
Coordinate with vendors and contractors for property repairs, maintenance, and upkeep.
Assist with lease agreements, renewals, and terminations, and support tenants with lease-related questions.
Review and validate invoices for property-related expenses, including insurance, property taxes, maintenance fees, and management fees.
Process payments for property-related costs and track rent collections, following up on late accounts as needed.
Record financial transactions related to property management (rent payments, vendor invoices, maintenance expenses) and handle general bookkeeping tasks.
Maintain accurate records for compliance and company operations.
Order and manage office and property-related supplies as needed.
Perform ad hoc administrative tasks as assigned.