Administrative Coordinator, Intellectual Property

NBCUniversal•Universal City, CA

2d•Hybrid

About The Position

The Administrative Coordinator, Intellectual Property will provide executive administrative and operational support to the EVP and Chief Counsel who oversees the global IP teams in California, Washington D.C., London, Singapore, and China. This position involves strong partnership with the EVP and managing a complex calendar, which includes scheduling meetings and travel, video conferences, trainings, and department events. The position further requires developing and maintaining relationships with executives and professional staff throughout NBCUniversal as well as outside counsel and vendors.

Requirements

2+ years of experience in an administrative support role
Proficiency in Microsoft Word, Outlook, Microsoft Teams, PowerPoint, and Excel
Experience with legal and billing database tools

Nice To Haves

Bachelor’s Degree preferred
Creative problem solver, liaison, and facilitator in managing support responsibilities
Consummate team player and collaborator
Excellent oral and written communication, time management, and organizational skills
Self-starter who is able to work with little supervision
Proactive and solution-oriented, while looking for ways to add value
Demonstrated professionalism, discretion, and experience working with highly confidential information
Excellent interpersonal and multi-tasking skills, with ability to work well under pressure and respond to tight deadlines
Ability to effectively communicate and collaborate with a range of people and job functions
Demonstrated ability to anticipate the needs of the executive and team
Experience working in a fast-paced environment
Excellent attention to detail

Responsibilities

Support duties include, but are not limited to: Collaborate with executive on systems to prioritize executive’s time and travel
Schedule and calendar meetings, and communicate with executive to direct inquiries to proper parties within the team
Make extensive travel arrangements (domestic and international) and manage unexpected changes
Prepare expense reports, and keep accurate and timely expense account records
Assist with developing annual budget forecast, and track department expenditures against annual budget
Assist with special projects which can include researching, helping create PowerPoint presentations and other materials, working with team members on infographics, and supporting new practice tools and other innovation initiatives
Coordinate intradepartmental meetings, sessions, and events by supporting offsite and team meeting planning, conference/meeting facilities, AV set-up, catering, and other logistical arrangements
Handle general department and facilities operations and tasks, including office and kitchen supplies
Perform other related duties in support of the department as requested by management