Property Admin & Marketing Assistant-Yuba Sutter Marketplace

Ethan Conrad Properties Inc•Yuba City, CA

1d•$25 - $30•Onsite

About The Position

Ethan Conrad Properties, Inc. is seeking a Property Administrative & Marketing Assistant to join their team at Yuba Sutter Marketplace. This role involves performing receptionist, clerical, and administrative functions to support the company's success. The company is described as one of the largest and fastest-growing Commercial Real Estate Companies in Sacramento, CA, with significant growth over the past decade and a commitment to internal and external job opportunities. ECP emphasizes a collaborative culture, competitive pay, generous benefits, and investment in employee learning and development, valuing diversity and encouraging applications from underrepresented backgrounds.

Requirements

Previous experience in office administration or other related fields
Ability to prioritize and multitask
Excellent written and verbal communication skills
Strong attention to detail
Strong organizational skills
Exceptional typing skills
Efficient with Outlook
Knowledge of working with Excel, Publisher, Power Point, Adobe and/or Foxit, Photo Shop, and In Design
Fluid knowledge of preparing and working with Excel spreadsheets, preparing flyers, preparing presentation decks, and editing documents.

Responsibilities

Perform administrative support and general office work for the GM, Operations, or other members of the mall or corporate team, including preparing tenant and vendor packages and letters.
Draft vendor contracts and bid comparisons in collaboration with the Operations and mall team.
Manage utility transfers for tenants at move-in and move-out, and ensure timely payment and coordination of utilities.
Support the leasing team by drafting license agreements, lease agreements, and LOI comments, including editing lease and site plans, and creating exhibits and PowerPoint presentations.
Assist with information exchange and requests from vendors, contractors, mall customers, merchants, and tenants.
Collect and manage data and files necessary for the center's ongoing activities.
Schedule meetings, conference calls, and appointments.
Assist in executing strategic property goals and completing individual goals.
Process invoices and manage data in Yardi, assisting corporate with accounting needs for the mall property.
Manage office and janitorial supplies, including office equipment contracts and services.
Conduct property walks and create work orders for identified needs.
Manage key control access for the maintenance team.
Occasionally assist security with alarm panels/lighting controls.
Manage contractor roof access.
Ensure 100% insurance compliance with all tenants and vendors.
Prepare and edit marketing memos, collateral, and emails.
Assist in creating/designing marketing collateral such as mall signage and banners.
Interact with customers via social media and in the office for various events.
Assist the Marketing Manager with facilitating marketing vendors, including contract preparation.
Help plan and implement marketing events/promos, communicate with tenants about events, encourage participation, and follow up.
Engage in community outreach for event and display partnerships.
Conduct daily marketing property walks to ensure marketing collateral stands are in good condition.
Create and install marketing window displays for various seasons and holidays.
Check in with the Santa program team to ensure the workshop is clean and stocked.
Assist in developing ideas for the monthly Kids Club program and attend these events on weekends, including interacting with children and parents, demonstrating crafts, and sharing photos for social media.