Projects Manager

St. James Place of Baton Rouge•Baton Rouge, LA

1d•Onsite

About The Position

The Projects Manager is responsible for campus and community projects assigned to them by the Director of Buildings, Grounds, and Support Services. This will include contracted make readies that require coordination of an external contractor and SJP team members as assigned. The Projects Manager is responsible for contracted repairs and maintenance of all exterior parts of campus buildings and grounds, with the exception of life safety and infrastructure facility equipment (i.e. HVAC, Electrical, Plumbing, etc.). The Projects Manager is responsible for receiving, approving, and accomplishing work order requests for exterior campus work orders, including, but not limited to, drainage, landscaping, lighting, and paint. They will attend assigned Resident Committee meetings and report on progress of projects as necessary. They will assist community personnel in the recruitment and utilization of external vendors. They will provide lists of approved vendors, acquire bids for the projects, assist in vendor selection, ensure vendor compliance with all SJP policies & procedures (incl. insurance & references), and coordinate logistics and scheduling with the selected vendor. They will supervise, coordinate, and report on progress of projects until its completion.

Requirements

Bachelor’s degree in project management or related field
3-5 years of experience in project management
2 + years of management experience
Ability to read, write, speak and understand English
Ability to follow written and oral instructions
Must be able to organize, direct, coordinate, inspect, and monitor multiple simultaneous projects
Must be able to report on said projects upon request and ensure follow-up to make sure projects are completed
Ability to represent St. James Place in a professional manner.
Ability to relate well to the senior community and their family members.
Ability to read blueprints in detail.
Ability to direct external vendors and coordinate projects while ensuring follow-up and completion.
Ability to define problems, collect data, establish facts, and draw valid conclusions.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to effectively communicate with vendors, residents, and community personnel.
Proficient computer experience in MS Office suite (Excel, Outlook, Word, PowerPoint)
Able to be reached by telephone or responds within 20 minutes of being called.
Ability to arrive within one hour of being notified of an afterhours emergency repair.
Notify Administration when a repair will require an outside service vendor.

Nice To Haves

Previous knowledge of work order system(s) preferred.
Knowledge of general maintenance, machines, and equipment preferred.

Responsibilities

Coordinate contracted make readies with external contractors and SJP team members.
Manage contracted repairs and maintenance of exterior building parts and grounds.
Receive, approve, and accomplish work order requests for exterior campus work orders (e.g., drainage, landscaping, lighting, paint).
Attend Resident Committee meetings and report on project progress.
Assist community personnel in recruiting and utilizing external vendors.
Provide lists of approved vendors, acquire bids, assist in vendor selection, and ensure vendor compliance.
Coordinate logistics and scheduling with selected vendors.
Supervise, coordinate, and report on project progress until completion.
Prioritize project order and scope of work (SOW).
Prepare specs/SOW and oversee bid process for external construction vendors.
Walk through projects with team members and/or residents/families to establish and finalize punch lists.
Oversee vendor completion of projects and punch lists.
Communicate project completion schedules for final cleaning and prep.
Meet with new residents to resolve problems with remodel construction.
Work with external design consultants, engineers, and architects to establish, control, and complete projects.
Assist with projects as needed to ensure deadlines are met.
Oversee completion of all aspects of assigned community projects, including securing proposals and bids, ensuring projects are completed on time and in budget, and per plans and specifications.
Participate as a member of the Leadership team.
Ensure external vendors utilize appropriate safety protection.
Ensure vendors maintain the highest level of safety during repair and maintenance.
Ensure vendors use and maintain materials and equipment safely.
Ensure access to assignment areas is restricted to prevent injury.
Schedule and track fire drills for all buildings.
Review inspections with Fire Marshall.
Track monthly and yearly inspections.
Monitor the efficiency and effectiveness of external vendors and provide feedback.
Prioritize projects and ensure completion.
Provide SJP requirements for new vendors.
Plan, organize, and prioritize responsibilities and tasks.
Keep accurate records and prepare reports in a timely manner.